COMMONWEALTH OF VIRGINIA

DEPARTMENT OF EDUCATION

P.O. BOX 2120

RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO.6

February 17, 2006

ADMINISTRATIVE

TO:	Division Superintendents
FROM:	Patricia I. Wright Acting Superintendent of Public Instruction
SUBJECT:	2005-2006 Spring Student Record Collection and Miscellaneous Statistics DUE: April 21, 2006

To comply with the information and reporting requirements for March 31 average daily membership, adequate yearly progress, report cards, and performance indicators of the No Child Left Behind Act of 2001 (NCLB), the Spring Student Record Collection for the 2005-2006 school year is due on April 21, 2006. Informational Supts. Memo No. 139 dated July 22, 2005, included specific information regarding the student record collection and reporting time frames.

The 2005-2006 Spring Records Data Collection should reflect students’ records as of March 31, 2006, and will include:

• March 31 average daily membership (ADM) report.

• Adequate yearly progress (AYP) - Other academic indicator data by subgroups if a school division has chosen attendance as their other academic indicator for AYP.

• Annual gifted and talented report. The data requested for the annual gifted and talented report will include the number of students who are identified as gifted by specific program area, by grade, and by ethnicity.

Final entitlements for Standards of Quality accounts (Basic Aid, fringe benefits, etc.) and several other Direct Aid to Public Education accounts for fiscal year 2006, will be based on average daily membership (ADM) as of March 31, 2006.

Any additions to March 31, 2006, ADM identified after the submission deadline of April 21, 2006, will not be used to adjust final fiscal year 2006 Direct Aid entitlements unless the department receives them on or before May 12, 2006. Reductions to March 31 ADM may be submitted to the department at any time; however, school divisions are encouraged to submit any changes on or before May 12, 2006.

In order for the May and June electronic fund transfers (EFT) to reflect school division payments based on final March 31, 2006, ADM it is important that all school divisions complete the Spring Student Record Collection no later than April 21, 2006. In addition to the electronic submission, the verification report, signed by the division superintendent, must also be submitted by Friday, April 21, 2006. Early submission is strongly encouraged.

A detailed listing of the data elements on the student record, the aggregate data collected on the Web-based form, instructions for completing and submitting the data, and March 31 ADM-related resources will be posted on the Virginia Department of Education’s Web site at http://www.doe.virginia.gov/VDOE/Publications/student-coll/new_coll.html.

Questions or comments relating to the 2005-2006 Spring Student Record Collection should be directed to Educational Applications at RESULTSHELP@doe.virginia.gov or (804) 786-3112. Questions regarding the Appropriation Act, Board of Education regulations, and the Code of Virginia that govern the calculation of March 31 ADM should be directed to the Office of Budget at (804) 225-2025.

PIW/SMW/spl