DEPARTMENT OF EDUCATION
P.O.
SUPTS. MEMO NO. 33
August 3, 2007
ADMINISTRATIVE
|
TO: |
Division
Superintendents |
|
FROM: |
Billy K. Cannaday, Jr. Superintendent
of Public Instruction |
|
SUBJECT: |
IDEA, P.L. 108-446, 2007-2008 Part B
Sub-grant Awards for Special Education |
This
memorandum serves as the notice of approval status of the 2007-2008 Annual
Special Education Plans for the school divisions and state-operated programs
listed on Attachment A. Approval of the
plans establishes the eligibility of school divisions and state-operated
programs to receive funding under Part B of the Individuals with Disabilities
Education Improvement Act (IDEA), P.L. 108-446, for 2007-2008.
These funds
are made available on the condition that recipients operate consistent with all
requirements of P.L. 108-446 and applicable regulations, and make such changes
to existing policies and procedures as are necessary to bring those policies
and procedures into compliance as soon as possible. School divisions are reminded that changes
must be submitted to their local boards for approval.
This memorandum serves as the official sub-grant
award notification for recipients of funds under Part B, Section 611. Amounts and starting dates for each recipient
are listed in Attachment A. No funds may
be obligated after September 30, 2009, and final claims for reimbursement must
be submitted via the Department of Education’s Online Management of Education
Grant Awards (OMEGA) system no later than November 15, 2009. Funds are provided to school divisions
through an expenditure reimbursement process contingent upon
This memorandum serves as the official sub-grant
award notification for recipients of funds under Part B, Section 619. Amounts and starting dates for each recipient
are listed in Attachment B. No funds may
be obligated after September 30, 2009, and final claims for reimbursement must
be submitted via OMEGA no later than November 15, 2009. Funds are provided to school divisions
through an expenditure reimbursement process and must be expended in accordance
with each recipient’s approved application or subsequent amendments as approved
by the Department of Education. Because
original grant applications were based on estimated amounts, some recipients may
need to submit (via OMEGA) a budget amendment reflecting the actual amount of
Section 619 funds awarded.
Reimbursement
for expenditures pursuant to these awards may not be honored if program or
budget modifications are made without prior approval of the Department of
Education. Equipment purchases exceeding
$5,000 (per item) and all out-of-state travel must be approved in advance by
the Department of Education.
Reimbursement for travel is limited to amounts stipulated by state
travel regulations. Funds available
under the provisions of IDEA may be used to support only the excess costs of
educating individuals with disabilities as outlined in your approved
applications or subsequent amendments approved by the Department of
Education. Reimbursement requests must
be submitted electronically via OMEGA.
Amendments to
the 2007-2008 annual plan and applications for federal funds must be submitted
to the department for approval as they are adopted by each school division.
Funding
application amendment requests must be submitted via OMEGA. Annual plan
amendments must be submitted in writing to Melissa Smith at melissa.smith@doe.virginia.gov or Virginia Department of Education,
The beginning
dates for sub-grants listed in Attachments A and B are based on the date a
substantially approvable annual plan and applications were received by the
Department of Education. The column
headed “FIRST DATE FUNDS CAN BE OBLIGATED” indicates the earliest date
expenditures may be charged to the sub-grant.
Questions
pertaining to sub-grant awards should be directed to the contact person listed
in each attachment, or to Jerry Mathews at jmathews@doe.virginia.gov or (804) 225-2704. Questions regarding annual plans should be
directed to Melissa Smith at melissa.smith@doe.virginia.gov or (804) 371-0524. Questions pertaining to OMEGA should be
directed to omega.support@doe.virginia.gov or (804) 371-0993.
BKCJr/jm
Attachments
http://www.doe.virginia.gov/VDOE/suptsmemos/2007/adm033a.pdf
http://www.doe.virginia.gov/VDOE/suptsmemos/2007/adm033b.pdf