DEPARTMENT OF EDUCATION
P.O.
SUPTS.
MEMO NO. 37
August
24, 2007
ADMINISTRATIVE
|
TO: |
Division Superintendents |
|
FROM: |
Billy K. Cannaday,
Jr. Superintendent of Public Instruction |
|
SUBJECT: |
Remedial Summer School Funding for
Fiscal Year 2008 (Summer 2007 Program) Due: September 21, 2007 |
State funding is provided in the
2006-2008 appropriation act (Chapter 847, 2007 Acts of Assembly) for those
divisions that offered a qualifying remedial summer program in summer 2007
(fiscal year 2008) pursuant to Section 22.1-253.13:1 C., Code of
The
department will collect data for the reimbursement of qualified remedial summer
school programs using an Excel template.
Instructions for accessing and completing the Excel data collection
template are included as Attachment A to this memorandum.
School
divisions that did not serve remedial summer school students in summer 2007
must return the
Excel data collection template indicating
that no state funding is requested for fiscal year 2008.
For
divisions that request reimbursement for remedial summer school programs, state
payments for fiscal year 2008 will be based on the state share of $411 per
eligible pupil, subject to the availability of state funds. The state share of the per pupil payment will
be based on the composite index of local ability-to-pay for each school
division.
In reporting students for state remedial
summer school funding in the Excel data collection template, each eligible
student that was served must be counted only once. Students should be counted in this manner
regardless of whether they were served in one or more subject areas or in
single or multiple sessions during the 2007 remedial summer school
program. The funded per pupil amount is
based on the average cost of 30 days of instruction per student; there may have
been some students who received more instruction and some who received less but
each student should be counted only once for state funding purposes.
School divisions that operate year-round schools may include
students who were remediated during intersession periods of the year-round
school term in the Excel data collection template. Students who were remediated during the intersession
periods of year-round schools should be submitted for reimbursement in the
reporting cycle that occurs in the subsequent fiscal year.
For example,
students who were remediated during the intersession periods of 2006‑2007
year-round school terms that occurred from July 2006 through June 2007 or
September 2006 through August 2007 should be reported in the Excel data
collection template for reimbursement from fiscal year 2008 remedial summer
school funds. Just as with summer
remediation programs, a student must be counted only once for the entire school
year regardless of the number of intersession periods the student attended for
remediation purposes.
Non-resident,
foster care children described under Section 22.1-101.1, subsections A and B, Code
of Virginia, that were served in the summer 2007 remedial program in your
division may be included in the Excel data collection template for
reimbursement from state remedial summer school funds. Like other students submitted for state
reimbursement, these students must be counted only once in the Excel data
collection template.
As required by Section 22.1-199.2, Code
of Virginia, and Board of Education regulation 8 VAC 20-630-20, school
divisions must submit a remediation plan for the 2007 remedial summer school
program (see Administrative
Superintendent’s Memorandum Number 5 dated February 9, 2007) before final
fiscal year 2008 remedial summer school entitlements can be paid. An annual report, required by Board of
Education regulation 8 VAC 20-630-50, covering the 2007 remedial summer school
program is due to the Department of Education by September 15, 2007 (see Administrative
Superintendent’s Memorandum Number 23 dated June 15, 2007).
After the required remediation plans
are received from school divisions and are verified by the department and the
actual remedial summer school program enrollments are received from school divisions
through the
completed Excel data collection files and
are approved by the department, the fiscal year 2008 remedial summer school
entitlement will be paid in a single payment to school divisions based on the
availability of state funds. In the event
the calculated entitlements exceed the available state appropriation for fiscal
year 2008, and additional state funding is not obtained during the year, final
payments to divisions will be prorated.
Please e-mail the completed Excel data
collection template to k12budget@doe.virginia.gov, and mail the
signed certification page to the
department’s budget office, no later than September 21, 2007. Questions regarding state remedial summer
school funding should be directed to the Budget Office staff at (804) 225-2025.
BKCJr/rea
http://www.doe.virginia.gov/VDOE/suptsmemos/2007/adm037a.pdf