SUPTS. MEMO. NO. 2
January 19, 1996
||William C. Bosher, Jr.
Superintendent of Public Instruction
||1996-97 Special Education Annual Plan/Part B Flow-Through
Application and Section 619 Preschool Grant Application
Under the provisions of the Individuals with Disabilities Education Act (IDEA), and the Regulations governing Special Education Programs for Children with Disabilities in Virginia, (effective January 1, 1994), local educational agencies are required to submit an annual plan and application that includes the policies and procedures for providing special education and related services to children with disabilities. The 1996-97 Annual Plan for Special Education will serve as the formal agreement between the local school board and the Virginia Department of Education for the implementation of federal and state laws governing this program. Accordingly, the disbursements of state and federal funds appropriated for the education of children with disabilities is contingent upon the approval of this plan and application. Two important procedural changes are being made this year. The application for Section 619 Preschool funds has been incorporated in the Annual Plan; allocation amounts are included in the Section 619 Application. The second change is intended to reduce the reporting burden on the localities. Local school divisions and state operated programs will be required to submit the full Annual Special Education Plan during the year the self study for Federal Program Monitoring is conducted. Therefore, local School divisions will complete a full plan every six years. All other divisions will only be required to submit any changes to the previously approved Annual Special Education Plan. The 1995-96 Annual Special Education Plan will be the "base year" upon which changes are made. Localities will be SUPTS. MEMO. NO. 2 January 19, 1996 Page 2 required to submit certain assurance statements and certifications and any changes to the policies, procedures, and forms as well as the applications for federal funds. Effective July 1, 1994, based upon the reauthorization of Part H of the Individuals with Disabilities Education Act, local school divisions in Virginia must expend some Section 619 Preschool Grant funds on each two year old child receiving a free appropriate public education (FAPE). The Code of Virginia stipulates that the Department of Education is ultimately responsible for the provision of FAPE to eligible children with disabilities from age 2 (by September of the school year). Federal clarification has indicated that Part H regulations do not apply to any child with disabilities who is receiving FAPE under Part B which is fully or partially funded under Section 619. Therefore, some Section 619 funds must be used to serve each two year old child receiving FAPE in Virginia so that Part H regulation will not be applicable. Two year olds receiving FAPE do not generate Section 619 Preschool Grant funding; thus, they are not included in the per pupil allocation. Please return the original and one complete copy of the Annual Plan, the Part B Application and 619 Preschool Application, and supporting documents by May 15, 1996 to Anthony G. Faina, Associate Specialist, Office of Special Education Services, Virginia Department of Education, P. O. Box 2120, Richmond, Virginia 23218-2120. Questions regarding the Part B application should be directed to Mr. Faina at (804) 225-2700. Questions regarding the Section 619 Application should be addressed to Mrs. Linda Bradford at (804) 371-7422. All other questions regarding the Annual Plan should be directed to your division's technical specialist for special education. WCBJr/kts Attachments: This memo and its attachment will be sent to the Superintendent's office.