SUPTS. MEMO. NO. 11
March 29, 1996
||William C. Bosher, Jr.
Superintendent of Public Instruction
||Department of Education and VAPT Pupil Transportation
Conference June 23-26, 1996
The 1996 Virginia Pupil Transportation Conference sponsored by the Department of Education and VAPT, will be held at the Radisson Hotel, Virginia Beach, Virginia, June 23-26, 1996. The Radisson is located at 1900 Pavilion Drive at the Pavilion Convention Center off Route 44 (Virginia Beach Expressway). An outline of the tentative conference program is shown as Attachment "A". On Sunday June 23rd, registration has been planned from 2:00p.m. to 5:00p.m. An exhibits review and parts display will be held from 6:00p.m. to 9:00p.m. and will include a reception hosted by Salem Quality Equipment and Blue Bird Body Company from 6:30p.m. to 8:30p.m. On Monday June 24th, registration and exhibits will be open from 7:00a.m. to 8:45a.m. and 2:00p.m. to 5:00p.m., followed by a Bar-B-Que Cookout, beginning at 6:00p.m. sponsored by Sonny Merryman and Thomas Built Buses. On Tuesday June 25th, registration and exhibit areas will be open from 7:00a.m. to 9:30a.m., with special entertainment following the banquet sponsored by Kingmor and K & M Supply. Displays of complete vehicles outside have been scheduled for Sunday, Monday and Tuesday. The First General Session will begin at 9:30a.m. on Tuesday, June 25th, with conference adjournment expected by noon, Wednesday, June 26th. The attached Conference Pre-Registration Form (Attachment "B") is needed to assist with the preparation of registration, conference materials, and finalizing the banquet. There is a $5.00 registration fee to help defray the increased cost of conducting this conference. There will be a charge of $20.00 per person for the banquet scheduled at 7:00p.m. on Tuesday. Your participation in the banquet will be most helpful. CHECKS FOR THE BANQUET AND REGISTRATION MUST BE MADE PAYABLE TO THE DEPARTMENT OF EDUCATION AND, IF POSSIBLE, SUBMITTED TO THE PUPIL TRANSPORTATION SERVICE WITH YOUR CONFERENCE PRE-REGISTRATION FORM. Banquet reservations must be finalized with the hotel by the Department no later than Thursday, June 20th. Payment or confirmation of reservation is required by that date. ADM. SUPTS. MEMO NO. 11 Page 2 March 29, 1996 Pre-conference seminars for supervisors and mechanics are scheduled for 9:00a.m. Monday, June 24th. Use Attachment "C" for seminar registration. Additionally, a special staff development session for school bus driver trainers is planned for Tuesday afternoon. SPECIAL ENTERTAINMENT - ATTACHMENT "D": To assist sponsors in planning for the special events, which have been planned again this year, it would be most helpful if you would fill out and return Attachment "D" no later than June 17, 1996. ADMITTANCE TO SPECIAL EVENTS WILL BE BY NAME TAGS ONLY. PLEASE LIST ALL NAMES OF THOSE ATTENDING, INCLUDING SPOUSES AND CHILDREN. Room reservations at The Radisson, Virginia Beach should be made early to avoid the possibility of not obtaining room(s) at this hotel (Attachment "E"). ROOM RESERVATIONS RECEIVED BY THE HOTEL AFTER MAY 23, 1996 WILL BE HONORED ON A SPACE AVAILABLE BASIS AND POSSIBLY AT A HIGHER RATE. REMEMBER, AT THE BEACH PEOPLE DON'T VACATE ROOMS UNTIL THE LAST MINUTE; THEREFORE, EARLY CHECK-INS, ESPECIALLY ON SUNDAY, USUALLY ARE NOT POSSIBLE. A special invitation is extended to division superintendents and other school officials who are involved in the purchase of equipment, and anyone interested in learning more about changes in federal and state programs affecting pupil transportation. Questions should be directed to Dr. Barbara V. Goodman, Associate Director or Vince Nevius, Associate Specialist, Pupil Transportation Service, (804) 225-2037. WCBJr/aam Enclosures: This memo and its attachment will be sent to the superintendent's office Attachment "A" Tentative List of Topics -1996 Virginia Pupil Transportation Conference SUNDAY, JUNE 23 Golf Tournament Sponsored By Area Transportation Directors at a Nearby Course will begin at 12:00 Noon, June 25th - Information for this event can be found in Attachment "F". NOTE RESPONSE DATE AND CONTACT PERSON. Conference registration from 2:00p.m. to 5:00p.m. and Vendor display service from 6:00p.m. to 9:00p.m. A reception sponsored by Salem Quality Equipment and Blue Bird Body Company from 6:30p.m. to 8:30p.m. (NAME TAG REQUIRED) MONDAY, JUNE 24 Registration and Display/Service 7:00a.m.- 8:45a.m.- Hotel Lobby Continental Breakfast sponsored by Navistar International 7:00 a.m. - 8:30 a.m. (NAME TAG REQUIRED) Pre-Conference Seminars 9:00 a.m. Noon I. Behavior Management - Students with Special Needs - Bob McAllister - Strategies Training Systems Broadbay II. AT 545 R (Retarders) Allison Transmission Backbay Break: 10:15 a.m. - Cummins Atlantic VAPT Road-E-O 12:00 noon Registration and Display/Service 2:00 p.m. - 5:00 p.m. Sonny Merryman and Thomas Built Buses will host a Bar-B-Que beginning at 6:00 p.m. (NAME TAG REQUIRED) *There will be special planned activities for spouses and children on Monday and Tuesday from 9:30 am to 4:00 pm. TUESDAY, JUNE 25 Registration and Display/Service 7:00 a.m. - 9:15 a.m. "Walk-Around" Continental Breakfast sponsored by Ford Motor Company 7:00 a.m. - 8:30 a.m. (NAME TAG REQUIRED) First General Session 9:30 a.m. - Atlantic Ballroom I. Lorraine Novak - NHTSA - Handrails Ron Engle - NHTSA - Non Conforming Vans & Program 17 Joe Osterman - NTSB - Fox River Grove, Illinois - School Bus-Train Crash (over) ATTACHMENT "A" PAGE 2 11:00 a.m. - VAPT luncheon and business meeting AmTran Corporation and Am Tran Virginia Break-out Sessions 1:30 p.m. - 3:30 p.m. SUPERVISORS Topic 1 "The Importance of Accident Investigating and Reporting" Robert J. Breitenbach VCU "Risk Management" William E. Jeter Henrico County office of Risk Management Chesapeake Topic 2 "Safe Seating On School Buses For Children with Disabilities" (Mechanics Welcomed) Kentin Gearhart Riley Hospital Lynnhaver Topic 3 "Staff Development for School Bus Drivers Trainers" Margaret Hable, Chesterfield County Staff Development Specialist MECHANICS (1:30 p.m. - 3:30 p.m.) Topic 4 "Trouble Shooting School Bus Body Problems" - Speciality, Blue Bird, Thomas, Carpenter and AmTran . Crossing Arm . Stop Sign . Strobe Light . Roof Hatches . Other Backbay 3:30 p.m. Ice Cream Social sponsored by Western Branch Diesel and Allison Transmission Conference Banquet - 7:00 p.m. Atlantic Ballroom Host: Virginia Beach City Schools Banquet Speaker: Golf and Road-E-O Awards - VAPT Entertainment and Refreshments (30 minutes after Banquet) sponsored by Kingmor/K & M Supply/Carpenter Body Company (NAME TAG REQUIRED) ATTACHMENT "A" PAGE 3 WEDNESDAY, JUNE 26 Continental Breakfast sponsored by Carpenter Manufacturing Company/Kingmor/K & M Supply 7:00 a.m. 8:30 a.m. Supervisors 8:30 a.m. - 10:30 a.m. Atlantic Ballroom Roundtable or Panel Discussions Michelle Hathcock -Compliance-Virginia Department of Education Technical Advisory Committee Members, VAPT Executive Board, Selected Transportation Directors Tentative Topics "ADA - Practical Solutions" "Vehicles Used To Transport Students" "Vehicle Replacement" "Transporting Head Start, Special Needs, Infants and Toddlers" "Driver Recruitment - Retention" Others Mechanics 8:30 a.m. - 10:30 a.m. New Bus Inspection - Quality Control Preventive Maintenance and Driver's Daily Pre-trip Break - 10:30 a.m. - Transpec 10:45 a.m - Noon Second General Session 1996 Virginia Legislative Report Pupil Transportation Update Adjournment ATTACHMENT "B" Administrative Supts. Memo. No. 11 March 29, 1996 VIRGINIA DEPARTMENT OF EDUCATION PUPIL TRANSPORTATION SERVICE June 23-26, 1996 Conference Pre-Registration Form SCHOOL DIVISION _________________________ DATE _____________ Banquet Reservation Name ($20.00 Each) Registration Fee- $5.00 Each yes no (No Fee For Spouses or Children; however List Names of Everyone Attending for Name Tags. Use Extra Sheet if Necessary) ______________________________________ ____ ____ ______________________________________ ____ ____ ______________________________________ ____ ____ ______________________________________ ____ ____ ______________________________________ ____ ____ ______________________________________ ____ ____ ______________________________________ ____ ____ ADMITTANCE TO SPECIAL EVENTS - NAME BADGE ONLY Registration Fee - No. of People ______ Amount _________ Banquet Tickets - No. of People ______ Amount _________ Total Amount Submitted ______________ Payment for Banquet Tickets ($20.00 each) and Registration Fee ($5.00 each) should accompany this form or, if paid later, confirmation of banquet reservations must be received by Thursday, June 20. The registration fee may be paid at the time of arrival. I am submitting with this form to the Pupil Transportation Service a check payable to the Department of Education in the amount of $___________. DEPARTMENT POLICY DOES NOT PERMIT REFUNDS. __________________________________ Signature-Person Submitting Form COMPLETE AND RETURN BY JUNE 17, TO: Pupil Transportation Service Virginia Department of Education P.O. Box 2120 Richmond, VA 23218-2120 ATTACHMENT "C" Administrative Supts. Memo No. 11 March 29, 1996 PUPIL TRANSPORTATION PRE-CONFERENCE SEMINARS JUNE 24, 1996 I. Special Needs: Behavior Management 9:00 a.m. Name Position ______________________________ ___________________________ ______________________________ ___________________________ ______________________________ ___________________________ ______________________________ ___________________________ COMPLETE AND RETURN BY JUNE 17 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * II. ALLISON AT 545R AUTOMATIC W/RETARDER 9:00 a.m. Name Position _____________________________ ___________________________ ______________________________ ___________________________ ______________________________ ___________________________ ______________________________ ___________________________ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PUPIL TRANSPORTATION SERVICE VIRGINIA DEPARTMENT OF EDUCATION P.O. BOX 2120 RICHMOND, VA 23218-2120 ATTACHMENT "D" Administrative Supts. Memo No. 11 March 29, 1996 PUPIL TRANSPORTATION AND VAPT SPECIAL EVENTS JUNE 23-26, 1996 SCHOOL DIVISION _________________________________ RETURN BY JUNE 17 I. Sunday reception sponsored by Salem Quality Equipment and Blue Bird Body Company. Number of persons attending ___________________ II. Monday Continental Breakfast sponsored by Navistar International. Number of persons attending ___________________ III. Monday Bar-B-que sponsored by Sonny Merryman and Thomas Built Buses. Number of persons attending ___________________ IV. Tuesday Continental Breakfast sponsored by Ford Motor Company Number of persons attending ___________________ V. Tuesday VAPT business meeting and lucheon sponsored by Am-Tran Virginia and American Transportation Corporation (VAPT MEMBERS ONLY). Number of persons attending ___________________ VI. Tuesday Ice Cream Social sponsored by Western Branch Diesel and Allison Transmission. Number of Persons attending ___________________ VII. Tuesday Entertainment and Refreshments (after banquet) sponsored by Kingmor & K&M Supply. Number of Persons attending __________________ VIII. Wednesday Continental Breakfast sponsored by Carpenter Manufacturing Company Number of Persons attending __________________ *ADMISSION TO THESE SPECIAL EVENTS BY NAME TAGS ONLY - IF GUESTS ARE ATTENDING, SUBMIT THEIR NAMES ON ATTACHMENT "B". (Use Extra Sheet, if necessary.)