COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 44
June 28, 1996

ADMINISTRATIVE

TO: Division Superintendents
FROM:
 
William C. Bosher, Jr.
Superintendent of Public Instruction
SUBJECT:
 
Report of Children and Youth With Disabilities Exiting
Special Education (1995-96 School Year)

 
  Under the provisions of Public Law 98-199 and its subsequent
  amendments, state education agencies are required to provide
  the U.S. Department of Education with data relative to
  children with disabilities exiting the educational system
  during the school year.  Submission of exit data is an
  automated process included in the Special Education Student
  Information System (K6).  General instructions for
  completing this report are included as an attachment to this
  memo.  
  
  Please return the Exit Report diskette by Friday, August 9,
  1996 to Paul J. Raskopf, Office of Special Education and
  Student Services, Department of Education, P.O. Box 2120,
  Richmond, Virginia, 23218-2120.  Inquiries regarding this
  report should also be directed to Mr. Raskopf at 804-225-2080.
  
  WCBJr./crv
  
  Enclosures:  This memo and its enclosure will be sent to
               the superintendent's office
  
  
  
    GENERAL INSTRUCTIONS FOR SUBMITTING STUDENT EXIT DATA
  
  The K6 special education student information system is used
  to submit exit report data, with the exit extract report run
  onto a diskette.  There is no special diskette provided by
  the Department for the exit report;  each school division
  uses their own diskette. Use of this system to submit exit
  data assumes that student records maintained in the K6
  software have been kept up to date.  In other words, the K6
  system does not automatically "know" that a student has
  exited the educational system unless the K6 operator has
  entered appropriate information in the "Exit Data Screen"
  (see page 85 of the K6 Users' Manual).  Your first step is
  to ensure that all student records (for those students who
  have "exited") are updated in the K6 software.  Reasons for
  exiting should be coded in accordance with the instructions
  found below.
  
  Specific Instructions
  
  Follow the instructions on page 95-97 in the K6 Users Manual
  to run the Exit Report.  When prompted for the date range,
  enter 07/01/95 as the beginning date and 06/30/96 as the
  ending date.  The software will then extract all needed data
  for students who exited during this period of time. The
  definitions below will help you in determining which exit
  category to use.  
  
  
  Exit Code 1 - Graduation with Diploma:
    
          Students who exited an educational program through
          receipt of a high school diploma identical to that
          for which students without disabilities are
          eligible.
  
  
  Exit Code 2 - Graduation with Certificate or IEP Completion:
  
          Students who exited an educational program through
          receipt of a certificate of completion, modified
          diploma, fulfillment of an IEP, recipients of a
          GED (while enrolled in some type of secondary
          education program but NOT DROPPED OUT) or some
          similar mechanism.
  
  
  Exit Code 3 - Reached Maximum Age:
  
          Students who exited special education because of
          reaching the maximum age for receipt of special
          education services and did not receive a diploma
          or certificate of completion.
  
  
  
  
    
  Exit Code 4 - Dropped Out:
  
          Students who were enrolled at some point in the
          reporting year, were not enrolled at the end of
          the reporting year, and did not exit through any
          of the other categories described.  This includes
          dropouts, runaways, expulsions, GED recipients
          (not enrolled in some type of secondary education
          program, but received the GED after dropping out
          of school), and other exiters.
  
  
  Exit Code 5 - Status Unknown:
  
          Students who exited the educational system where
          specific causes of departure could not be
          determined or were not known.
  
  Exit Code 6 - Returned To General Education:
  
          Students who were served in special education
          during the previous reporting year but at some
          point during that 12-month period, returned to
          regular education as a result of having met the
          objectives of their IEP.  These are students who
          no longer have an IEP and are receiving all of
          their educational services from a general
          education program.
  
  Exit Code 7 - Moved, Known to be Continuing:
  
          Students who moved out of the division and are
          KNOWN to be continuing in another educational
          program.  There need not be evidence that the
          student is continuing in special education, only
          that he/she is continuing in a general education
          program.  This includes transfers, and students in
          residential drug/alcohol rehabilitation centers or
          correctional facilities.
  
  Exit Code 8 - Deceased:
  
          Students who died.  
  
  Exit Code 9 - Moved, Not Known to be Continuing:
  
          Students who moved out of the division and are NOT
          KNOWN to be continuing in another educational
          program.  This includes students who have moved
          out of the division and there is no evidence
          (e.g., a record request) to indicate that they
          have enrolled in another educational program.