COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 52
July 26, 1996

ADMINISTRATIVE

TO: Division Superintendents
FROM: Richard T. La Pointe
Superintendent of Public Instruction
SUBJECT: Children in Foster Care - 1996-97 Reimbursement

 
  Attached are forms which are to be completed in order to
  claim reimbursement of the local expenses incurred in school
  year 1995-96 for the education of children in foster care
  enrolled in the public schools.  Please read all of
  Attachment A carefully before completing the attached forms. 
  All reports must be returned.  School divisions indicating
  no claims should be marked "NONE" and signed with the
  appropriate signature.
  
  The Department of Education will make all calculations and
  send the entitlement to the divisions after the Annual
  School Report is finalized.
  
  Questions concerning the Annual School Report may be
  directed to Mrs. Patricia D. Brooks of Accounting and
  Finance at (804) 225-2045.
  
  The attached forms should be completed by September 16, 1996
  and returned to Mrs. Leigh H. Williams, Budget Analyst, P.
  O. Box 2120, Richmond, Virginia 23216-2120.  Questions
  concerning these forms or procedures may be directed to Mrs.
  Williams at (804) 225-2060.
  
  RTL/lw
  
  Attachments: This memo and its attachments will be sent to
               the superintendent's office
  
              Attachment A
  Page 1
  
  
                 DEFINITIONS AND INSTRUCTIONS
                 FOR COMPLETING ATTACHMENT B
                  (FORM BA.004 - CLAIM FORM)
  
  
     Attachment B, Claim Form is the data collection
  instrument used to support a claim for reimbursement of the
  local expense incurred for educating children who are in
  foster care and are not your financial responsibility. 
  Please note that in addition to those children claimed for
  whom your school division is providing education services,
  children attending approved regional programs also may be
  claimed on Attachment B.  (Please duplicate additional pages
  of Attachment B as necessary.)
  
  Column 1 - School Division of Legal Residence
  
     Indicate the school division (county, city, or town) of
  legal residence from which the child was sent.  Legal
  residence is defined as the domicile of the child's parent,
  legal guardian, or location of the custodial agency holding
  custody of the child.
  
     Reimbursement is not authorized for children in foster
  care who are legal residents of the school division(s)
  submitting the claim.  (Please see Special Note on Page 2 of
  Attachment A.)  If the placing agency has legal custody, and
  is located within the boundaries of your school division,
  the child is determined to be a legal resident of your
  school division.
  
     Reimbursement is not authorized for children who are
  not residents of Virginia, whether handicapped or not, who
  have been placed by an out-of-state agency or a person who
  is the resident of another state in foster care or other
  custodial care or in a child-caring institution or group
  home.
  
  Column 2 - Type of Placement
  
     Agency Placements:  Indicate the full name of the
  agency, state or local, authorized to do so under the laws
  of Virginia, that placed the child in foster care.  Please
  note:  Only children who are temporary placements may be
  claimed; permanent placements are judged as legal residents
  of the locality (i.e. legal custody of the child has been
  transferred to the agency).
  
     Private Placements:  If placement was made into an
  approved foster care facility by the natural parent or other 
  
  Attachment A
  Page 2
                                                             
  
  relative, not representing an authorized agency, indicate
  their name and relationship to the child.  Please note: 
  Children placed by parents or relatives cannot be placed
  into private homes, but they can be placed into Department
  of Social Services approved facilities.
                                                             
  Column 3 - Foster Home
  
     Indicate the official name and address of the foster
  care facility or institution, or the name and address of the
  foster parents (private home).  Do not list the name of the
  director or administrator of the foster care facility or
  institution as the name of the home.  Please do not request
  reimbursement for children placed in foster homes that are
  not approved or licensed by the State Department of Social
  Services.
  
     Children in the custody of a placing agency who have
  been placed in the home of their natural or adoptive
  parent(s) are not considered foster care children.  Foster
  care is defined as temporary substitute care and supervision
  of a child by a person other than the child's natural or
  adoptive parent, with whom the child resides as a member of
  the household.
  
  Column 4 - Child's Name
  
     Provide the full legal name of the child in foster
  care.
  
  Column 5 - Days Enrolled
  
     Indicate the total number of days the child was
  enrolled (not attended) in your school division in the
  school year 1995-96.
  
  Column 6 - Handicapping Condition  (Special Education Claim
  Form)
  
     Indicate the primary handicapping condition of the
  child as identified on the IEP.  Use coding as illustrated
  on Attachment A, Page 3 only.
  
     Attachment B, Part B page 2 is a summary sheet for
  Special Education.  Please complete this sheet giving the
  total number of days claimed in each of the handicapping
  conditions.  Please make certain that the grand total on
  this sheet matches the grand total of all the Special
  Education claim forms.
  
   Attachment A
  Page 3
                                                             
  
  
  SPECIAL NOTE:
  
     There may be situations when the school division of
  temporary residence contracts with another school division
  to educate the child.  Children in foster care who are legal
  residents of the sending locality may not be included for
  local cost reimbursement by either the sending or educating
  locality.  The educating locality should bill the sending
  locality for the costs incurred per the terms of the
  contract.
  
  
           DETERMINATION OF HANDICAPPING CONDITION
  
     The handicapping condition of the child claimed
  should be the primary handicapping condition specified in
  the child's IEP.
  
  Code              Handicapping Condition             Factor
  
  EMR               Educable Mentally Retarded         $ 2.17
  
  TMR               Trainable Mentally Retarded          2.93
  
  SPH               Severely & Profoundly Handicapped    2.93
  
  HH/D              Hard of Hearing/Deaf                 3.13
  
  TBI               Traumatic Brain Injured              1.95
  
  SI                Speech or Language Impaired          1.38
  
  VH                Visually Handicapped                 3.18
  
  SED               Seriously Emotionally Disturbed      2.60
  
  OI                Orthopedically Impaired              2.90
  
  OHI*              Other Health Impaired                1.72
  
  AUT               Autistic                             3.87
  
  SLD               Specific Learning Disabled           1.86
  
  D/B               Deaf/Blind                          38.20
  
  MD                Multiple Disabilities                2.86
  
  DD                Developmentally Delayed              2.24
  
     The factors indicated for each of the 15 primary
  handicapping conditions will be used as a multiple of the
  average per pupil cost of Regular Day School Operation to
  determine reimbursement of the total cost for handicapping
  pupils in 1995-96.  
  
     *    When this particular code is used in
          claiming reimbursement for a handicapped
          child in foster care, please use the
          other side of this sheet to briefly
          describe the health impairment and
          return with Attachment B.
  

    Attachment B
  
  
                     1995-96 FOSTER CARE
  
  
     I hereby certify that the attached information is true
  and accurate to the best of my knowledge.
  
  
  
                                                               
       ___________________________                __________
       Signature of Superintendent                    Date
  
  
  
      _____________________________                                 
      School Division/Division Code
  
  
  
   __________________________________       ________________
   Name of Individual Completing Form       Telephone Number