SUPTS. MEMO. NO. 63
September 6, 1996
|FROM:||Richard T. La Pointe
Superintendent of Public Instruction
|SUBJECT:||1996 Fall Membership|
Attached is the 1996 Fall Membership data collection information. This includes a schedule and forms to complete the following: - Fall Membership as of September 30, 1996 by School (SA.097) - Projection of March 31 Average Daily Membership for School Years 1996-97, 1997-98, and 1998-99 (Table II) - Pupil/Teacher Ratios: Standards of Quality No.1-G, Instructional Personnel, 1996-97 (Table III) A. Grades K-6 B. Grade 1 C. Grades 6-12 - Limited English Proficient Students, 1996-97 (Table IV) - Number of Students Receiving Home Instruction, as of September 30, 1996 (Table V) A schedule of events for this data collection is attached. All data must be received by the Fall Membership team on or before Wednesday, October 16, 1996. Early submission is strongly encouraged. For additional information and assistance, you may contact L. Ande Johnson Mathews or any Fall Membership team member, at (804) 225-2099 or via e-mail at firstname.lastname@example.org. To ensure prompt delivery, please return the forms to: 1996-97 Fall Membership Team Virginia Department of Education P. O. Box 2120, 22nd Floor Richmond, Virginia 23218-2120 RTL/dmb Attachments: This memo and its attachments will be sent to the superintendent's office CC: Fall Membership Coordinators SUPTS. MEMO. NO. 63 September 6, 1996 Attachment 1 SCHEDULE OF EVENTS 1996 Fall Membership and Related Data Collection Sep. 6, 1996 Superintendent's memo and forms released to reporting entities "Instructions and Frequently Asked Questions" and "File Layout" documents are available on VA.PEN Sep. 30, 1996 Actual counts are performed Oct. 16, 1996 REPORTING DEADLINE! All forms and files must be received by MIS/Fall Membership team Oct. 17, 1996 pm Appropriate Superintendents notified of delinquent reports Oct. 28, 1996 Deadline for Superintendent's verification of Fall Membership data Nov. 1, 1996 Department of Planning and Budget receives appropriate information from Department of Education January 1997 Fall Membership summary reports available on VA.Pen and the World Wide Web Additional Information - If you submit via facsimile, there is no need to send an original form via mail. - The "Instructions and Frequently Asked Questions" document has been placed on VA.PEN under "Archives of Documents and Software" / "Department of Education Documents" / "Fall Membership Documents" / "September 1996". The intent is to provide instructions and guidance during the data collection to all staff. - DOE contact person. L. Ande Johnson Mathews can be reached at e-mail address email@example.com; facsimile (804)371-8978; telephone (804) 225-2099, or (804) 225-2947. - "File Layout for Electronic Submission" document has also been placed on VA.PEN under "Archives of Documents Software" / "Department of Education Documents" / "Fall Membership Documents" / "September 1995". This layout is provided to assist those school divisions prepared to create the Fall Membership (SA.097) data file using local computer systems. - The forms have been redesigned to comply with VA.PEN requirements. Therefore, you may notice some cosmetic changes.