SUPTS. MEMO. NO. 142
August 16, 1996
|FROM:||Paul D. Stapleton
Superintendent of Public Instruction
|SUBJECT:||A New Approach to Federal Program Monitoring|
The Virginia Department of Education is responsible for the adoption and use of effective methods to monitor compliance with federal and state requirements and for ensuring prompt correction of identified deficiencies in program operation. Recently, the Department restructured the state's monitoring system to provide an individualized approach to compliance monitoring for program improvement. The individualized approach to compliance monitoring is composed of a three-phase review process. Phase I requires school divisions to conduct a self-assessment and develop a program improvement or corrective action plan for identified deficiencies. Phase II requires the Department of Education to review and analyze the self-assessments and other data collected from school divisions and determine whether or not there is a need for an on-site review. Phase III requires the Department of Education to conduct prompt follow-up with school divisions on the implementation of corrective action plans based on agreed upon timelines. Attachment I provides further explanation of the new federal program monitoring system and Attachment II provides the six-year cyclical monitoring schedule. School divisions involved in the monitoring process during the 1996-97 school year will receive further information in early Fall about the federal program monitoring system. In the meanwhile, if you have questions about Virginia's new monitoring system, you may call Thomas A. Elliott at (804) 371-2522, or Sandra E. Ruffin at (804) 225-2768. RTL/ser Attachments (2) - This memo and its attachments will be sent to the superintendent's office.