COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 10
August 23, 1996

REGULATORY

TO: Division Superintendents
FROM: Richard T. La Pointe
Superintendent of Public Instruction
SUBJECT: Approval for Charging a Fee for the Laboratory Phase of Driver Education

 
  On July 29, 1982, the Board of Education approved the
  guidelines for charging a fee for the laboratory phase of
  driver education.  The charging of a fee shall be optional
  for local school boards and has no effect on the fee charged
  for the summer school driver education program (which
  continues to be authorized without prior approval from the
  Department of Education).  Such fees shall not be cause for
  a prorata reduction in Basic Aid.
  
  To be eligible to charge a fee during the regular school
  term, the division must meet the following criteria:
  
           1.   The fee charged plus the per pupil amount from
                State basic aid for driver education shall not
                exceed the actual average per pupil cost.
  
           2.   The fee shall be for the laboratory (behind-the-wheel) 
                phase of the program only.
           
           3.   Request for fee approval will be made to the
                Department of Education (Accounting and Finance)
                and must be accompanied by a cost analysis for the
                laboratory (behind-the-wheel) phase of the
                program,   
  
  
  
  
  
  
  
  SUPTS. MEMO. NO. 10
  Page 2
  August 23, 1996
  
  
                based on the previous year's school term program
                and financial data.  The following expenditure,
                revenue, and program information will be utilized
                in the analysis of a fee request:
  
                a.   Expenditures for vehicles to include
                     maintenance, insurance, gasoline, and rental,
                     lease or purchase of vehicles.
  
                b.   Expenditures for personnel.
  
                c.   Expenditures for equipment and supplies.
  
                d.   Reimbursement per student completing the
                     laboratory phase of driver education included
                     as a part of the basic aid funding (as
                     computed by the Department of Education).
  
                e.   Students completing the laboratory phase of
                     driver education.
  
           4.   Only fees approved by the Board of Education may
                be collected for the laboratory phase of driver
                education (Item 140.C.2.e(1) of the 1996
                Appropriations Act).
  
  Applications for approval to charge a fee shall be submitted
  to Accounting and Finance, utilizing the attached
  application form.  A memo will be sent to each applicable
  locality after the per pupil reimbursement from State basic
  aid has been calculated.
  
  If you have any questions and/or concerns pertaining to this
  subject, please contact Mr. L. M. Morgan, Jr., Director of
  Accounting and Finance on (804) 225-2040.
  
  
  RTL/da
  
  Attachment -  This memo and its attachment will be sent to
                the superintendent's office
  
  AUTHORITY: Item 140, Chapter 912, Acts of Assembly (1996)
  
  
  
  
  
  
 
                                                             Attachment
  
  TO:      Accounting and Finance
           Department of Education
           P. O. Box 2120
           Richmond, Virginia 23218-2120
  
  FROM:    ___________________________________________Division
  
  
  SUBJECT: Request for State Board of Education Approval to
           Charge a Fee for Driver Education
  
             I. Expenditure and Program Data for School Term from
                Previous Year (1995-96)
  
                A.   Vehicles
  
                     Rental or Lease               $_______________
  
                     Maintenance and Gasoline       _______________
           
                     Insurance                      _______________
  
                B.   Personnel
  
                     Teacher                        _______________
  
                     Coordinators                   _______________
  
                     Teachers Aides                 _______________
  
                     Fringe Benefits                _______________
  
                C.   Equipment and Supplies   
  
                     Simulator                      _______________
  
                     Teaching Material              _______________
                     & Films
  
                     M.C.R. Equipment               _______________
  
                     On-Street Equipment            _______________
  
      
                D.   Total Cost                    $_______________
  
                E.   Pupils Completing Course       _______________
                     (As reported to Department
                     of Education)
  
                F.   Cost Per Pupil                 _______________
                     (D divided by E)
  
            II. Per Pupil Reimbursement from 
                Basic Aid (as computed by State
                Department of Education)          $________________
  
           III. Per Pupil Fee to be charged 
                for the Behind-the-Wheel Phase
                of Driver Education                                 
                                                           
                                                  $________________
  
            IV. I certify that the amount of fee to be charged for
                the regular school term behind-the-wheel phase of
                driver education, plus the State reimbursement,
                does not exceed the actual cost per pupil for this
                school division.
  
  
                                               
  
  
                     ________________________________________
                          Superintendent's Signature
  
  
                     ________________________________________
                                    Typed Name


                     _______________________________________
                                       Date 

                     ________________________________________
                               Person Completing Form
  
  
                     ________________________________________
                                    Phone Number