SUPTS. MEMO. NO. 14
March 28, 1997
||Richard T. La Pointe
Superintendent of Public Instruction
||Guidelines for Completing the Request for Reimbursement
for the FY 97 Virginia Public School Authority Educational
As school divisions submit requests for FY 97 reimbursement from the Virginia Public School Authority (VPSA) Educational Technology Initiative Grant, the following guidelines will facilitate the approval process: 1. Please complete both sides of the new form (attachment A) making sure that item 7 (certification) is signed and the method of payment is properly detailed. 2. The form requires applicants to detail the reimbursement request in four categories and to supply copies of invoices for these items. To facilitate the review process, separate the invoices into four categories. Place a subtotal cover sheet on top or provide adding machine tape for each category. If an invoice needs to be split between two categories, copy the invoice for each section with the appropriate amounts highlighted. The four categories are described below: Networking/Infrastructure - costs related to the continued expansion and retrofitting of school buildings for the use of educational technologies in support of the Standards of Learning. This includes behind-the-wall cabling, wiring, and peripherals for voice, video, and data. Classroom Multimedia Network Computers - cost of the computer system only. Peripheral equipment such as printers or modems may be included in the local technology plan category. Division Superintendents March 28, 1997 Page 2 Instructional Software - guidelines allow for the reimbursement of 1/13th of the amount spent on Classroom Multimedia Network Computers. Local Technology Plan Equipment - cost of educational technology equipment, other then items in the above categories, that are outlined in the updated local technology plan. 3. The completed form, including the name of a contact person, telephone number, and supporting documentation should be sent to Mrs. June Eanes, Director of Finance, Virginia Department of Education, 101 North 14th Street, P. O. Box 2120, Richmond, Virginia 23218-2120. Prior to reimbursement, invoices will be reviewed by the Technology Division. A copy of the VPSA Frequently Asked Questions booklet mailed to central offices in July 1996 is enclosed for your reference (attachment B). Local share expenditures will be requested at a later date. If there are any questions concerning the purchases for which these funds may be used, please contact Dr. Ida J. Hill, Assistant Superintendent for Technology, at (804) 225-2757. Questions concerning the reimbursement request form and allocation to school divisions should be addressed to Mrs. Eanes at (804) 225-2060. RTL/emt Attachments: A hard copy of this memo and its attachments will be sent to the superintendent's office.