SUPTS. MEMO. NO. 23
May 2, 1997
|FROM:||Richard T. La Pointe
Superintendent of Public Instruction
|SUBJECT:||Outcome Accountability Project|
Enclosed are the data collection forms for the 1996-97 Outcome Accountability Project (OAP) data. The data requested on these forms are the same as in previous years. The data collection forms have been customized for each school in your division. The 1996-97 data will be released by the Department of Education in early spring 1998. To lessen the data collection impact at the local level, we are not asking localities to submit a division report; rather, the division data will be derived from the individual school reports. Detailed instructions are included for the completion of the data collection forms. A reference sheet, Avoiding Errors When Completing the Outcome Accountability Project Data Collection Form, 1996-97 School Year" has been included. It is for your use in checking your data for potential errors prior to submission. It outlines areas where errors have often occurred and how to prevent them. We hope this will be helpful to you. You need not submit the reference sheet with your data collection forms. A key factor during the OAP data collection process is the designation of a central office staff person as the OAP contact. This person will be responsible for distributing and collecting the forms from your schools, forwarding them to the Department, and serving as liaison between your schools and the Department. The contact person should keep a copy of the data collection forms submitted. All inquiries by Department staff regarding the data will be directed to the OAP contact person. The OAP Data Collection Transmittal Form should accompany the school data collection forms when they are submitted to the Department by the OAP contact person. All school data collection forms should be submitted in one mailing. The deadline for submission is September 15, 1997. The OAP Data Collection Transmittal Form contains the name, address, and telephone and fax numbers for the OAP contact person named in 1995-96. Please make corrections to this information on the lines provided. If there are no changes, the lines should remain blank. A list of schools from which we anticipate data has been included on this form. The data collected in the OAP Data Collection Form are data not requested in other Department reports. OAP requirements have been incorporated into existing Department reports whenever possible. The data collection forms should be completed and returned by September 15, 1997, and should be addressed to: Outcome Accountability Project Team Virginia Department of Education Assessment and Reporting P. O. Box 2120 Richmond, Virginia 23218-2120 To allow divisions ample opportunity to verify their data, the timely receipt of these data collection forms is necessary. The Department will compile and return the data to divisions so that the verification process can be completed by November 7, 1997. No changes to these data will be made after this date. Your cooperation in completing these data collection forms and your commitment to accuracy is greatly appreciated. Should you have any questions regarding this data collection process, please direct them to Judy Singh at (804) 786-1390 or Dan Keeling at (804) 371-2769. RTL/mwc Attachments: A hard copy of this memo and its attachment will be sent to the superintendent's office.