SUPTS. MEMO. NO. 45
June 20, 1997
||Richard T. La Pointe
Superintendent of Public Instruction
||Report of Children and Youth With Disabilities Exiting
Special Education (1996-97 School Year)
Under the provisions of Public Law 98-199 and its subsequent amendments, state education agencies are required to provide the U.S. Department of Education with data relative to children with disabilities exiting the educational system during the school year. Submission of exit data is an automated process included in the Special Education Student Information System (K6). General instructions for completing this report are included as an attachment to this memo. Please return the Exit Report diskette by Friday, August 11, 1997 to Paul J. Raskopf, Office of Special Education and Student Services, Department of Education, P.O. Box 2120, Richmond, Virginia, 23218-2120. Inquiries regarding this report should also be directed to Mr. Raskopf at 804-225-2080. RTL/crv Enclosures: A hard copy of this memo and its enclosures will be sent to the superintendent's office. GENERAL INSTRUCTIONS FOR SUBMITTING STUDENT EXIT DATA The K6 special education student information system is used to submit exit report data, with the exit extract report run onto a diskette. There is no special diskette provided by the Department for the exit report; each school division uses their own diskette. Use of this system to submit exit data assumes that student records maintained in the K6 software have been kept up to date. In other words, the K6 system does not automatically "know" that a student has exited the educational system unless the K6 operator has entered appropriate information in the "Exit Data Screen" (see page 85 of the K6 Users' Manual). Your first step is to ensure that all student records (for those students who have "exited") are updated in the K6 software. Reasons for exiting should be coded in accordance with the instructions found below. Specific Instructions Follow the instructions on page 95-97 in the K6 Users Manual to run the Exit Report. When prompted for the date range, enter 07/01/96 as the beginning date and 06/30/97 as the ending date. The software will then extract all needed data for students who exited during this period of time. The definitions below will help you in determining which exit category to use. Exit Code 1 - Graduation with Diploma: Students who exited an educational program through receipt of a high school diploma identical to that for which students without disabilities are eligible. Exit Code 2 - Graduation with Certificate or IEP Completion: Students who exited an educational program through receipt of a certificate of completion, modified diploma, fulfillment of an IEP, recipients of a GED (while enrolled in some type of secondary education program but NOT DROPPED OUT) or some similar mechanism. Exit Code 3 - Reached Maximum Age: Students who exited special education because of reaching the maximum age for receipt of special education services and did not receive a diploma or certificate of completion. Exit Code 4 - Dropped Out: Students who were enrolled at some point in the reporting year, were not enrolled at the end of the reporting year, and did not exit through any of the other categories described. This includes dropouts, runaways, expulsions, GED recipients (not enrolled in some type of secondary education program, but received the GED after dropping out of school), and other exiters. Exit Code 5 - Status Unknown: Students who exited the educational system where specific causes of departure could not be determined or were not known. Exit Code 6 - Returned To General Education: Students who were served in special education during the previous reporting year but at some point during that 12-month period, returned to regular education as a result of having met the objectives of their IEP. These are students who no longer have an IEP and are receiving all of their educational services from a general education program. Exit Code 7 - Moved, Known to be Continuing: Students who moved out of the division and are KNOWN to be continuing in another educational program. There need not be evidence that the student is continuing in special education, only that he/she is continuing in a general education program. This includes transfers, and students in residential drug/alcohol rehabilitation centers or correctional facilities. Exit Code 8 - Deceased: Students who died. Exit Code 9 - Moved, Not Known to be Continuing: Students who moved out of the division and are NOT KNOWN to be continuing in another educational program. This includes students who have moved out of the division and there is no evidence (e.g., a record request) to indicate that they have enrolled in another educational program.