SUPTS. MEMO. NO. 47
July 3, 1997
||Richard T. La Pointe
Superintendent of Public Instruction
||Request for Report of Insurance Coverage on School Buses
Section 22.1-188 through 22.1-198 and Section 38.2-2206,
Code of Virginia
In accordance with Sections 22.1-188 through 22.1-198, Code of Virginia, The Department of Education is requesting you to certify that insurance containing the required coverage has been obtained for all vehicles to be used in transporting school children and school personnel during the period July 1, 1997 through June 30, 1998. The amounts of insurance coverage under the uninsured motorist clause shall be equal to the limits of the liability insurance afforded by such policy, unless the insured rejects such additional uninsured motorist insurance coverage by notifying the insurer as provided in Section 38.2-2202, Part B, Code of Virginia. Based on previous interpretations, the minimum uninsured motorist coverage of $50,000 (for injury, including death, to 1 person)/$200,000 (for injury, including death, to all persons injured in any one accident)/$20,000 (for damage or destruction of property in any one accident) would prevail if the school board declines the higher limits. Following the practice adopted previously, the EB.010 certificate requires the signature of the Division Superintendent, the name of each insurance company, and the signature of its agent. The Chairman or Clerk of the Committee for Control of jointly owned schools holding title to or contracting for operation of vehicles used to transport pupils should submit certificates in the name of the Committee. Those school divisions utilizing a self insurance plan should submit copies of Form EB.011, which provides for the attachment of a copy of the Self-Insurance Certificate or a statement from the issuing agency that such certificate is in effect. Special attention is directed to provisions of Section 22.1-191, Code of Virginia, concerning the date by which such insurance shall be secured and certified. Compliance with these requirements is mandatory before any state school funds can be distributed after August 1, 1997 (Sections 22.1-189, 191 and 197). The Department urges you to initiate the procurement process in time to finalize the insurance contract by the end of July, 1997. In addition, you should ensure that the contract contains coverages required for all days operated during the entire 1997-98 school year. Form EB.010 or Form EB.011 should be completed in triplicate; one copy to be retained by you, one copy for the insurance agent, and one copy returned to Dr. Barbara V. Goodman, Associate Director, Pupil Transportation Service, by August 1, 1997. Three copies of these forms are enclosed and additional copies will be provided upon request. Questions may be directed to Dr. Goodman at (804) 225-2037. aam Enclosures: A hard copy of this memo and its enclosures will be sent to the superintendent's office. NOTE: This report is included in the 1997-98 Calendar of Reports under the due date of August 1.