SUPTS. MEMO. NO. 64a
September 26, 1997
|FROM:||Richard T. La Pointe
Superintendent of Public Instruction
|SUBJECT:||Superintendent's Memo #64, Administrative Addition and Correction|
It has come to our attention that the report forms for Incidents of Crime, Violence, and Substance Abuse, School Year 1996-97, (dated September 19, 1997), contain two errors, p. 15, and p. 33: - Page 15 is missing from the original package - Page 13, the Directions for the Table, are incorrect Attached with this memo are copies of page 15 and page 33. Please insert this addition and correction into your report forms package to ensure that information submitted will be complete and correct. Please accept our apology for this oversight. If you have any questions, you may contact Marsha Hubbard at (804) 225-2928. RTL/sbh Enclosure: A hard copy of this memo and its enclosure will be sent to the superintendent's office Instructions for Table 3-Weapons Violations Page 15 Purpose of Table: This table identifies individuals caught possessing weapons on school property. The weapon possession violations are classified as firearms, non firearms (other weapons), and look-alike weapons. The weapon possession violations are further categorized by gender and, if appropriate, grade level. Instructions: 1. Enter your school division number assigned by DOE and your division name at the top of the page. 2. If this table does not apply to your division (e.g. all entries for all the cells equal zero), please place 'N/A' to indicate 'Not Applicable' in the lower right most cell (e.g. usually the cell for the row and column totals). 3. Enter the total number of individuals caught possessing weapons on school property. These counts are unduplicated counts. 4. Sum the columns to determine the column totals. Sum the rows to determine the row totals. 5. The column totals should equal the row totals. Once your math is correct enter the correct value in the Row and Column Total cell. NOTE: If the value of a cell is zero, leave the cell blank. Placing '0' in cell(s) to indicate zero values makes the form very difficult to read and thus prone to data entry error. General Rules and Guidelines The possession of weapon counts are categorized by weapon type (e.g. firearm, non-firearm, and look-alike), gender and, if appropriate, grade. The cells represent unduplicated counts of individuals found to possess weapons on school property. Only report an individual once for each specific category being tracked. Listed below is an example of an unduplicated count of an individual in violation of firearms possession. EXAMPLE - Unduplicated Count of Individual in Violation of Firearms Possession J.D. is caught during the fall semester (e.g. Oct 12) possessing a firearm and a knife. Later in the year (e.g. Dec 20) J.D. is caught possessing a firearm. J.D. is an 11th grade male. For the above example the following counts should be reported: Possession of FIREARMS (11th grade, male) 1 Possession of WEAPONS (11th grade, male) 1 Instruction for Table 12-Student Suspensions and Expulsions Page 33 Purpose of Table: This table collects data on student suspensions (both long- and short-term)* and expulsions including expulsions for possession of weapons. Weapons are categorized by Firearm type (handgun, other firearm, knife, or other illegal weapon, including lookalikes). Instructions: 1) Enter your school number assigned by DOE and your school name. 2) Enter the total number of students long-term suspended, short-term suspended, and expelled, for all reasons, including weapons possession. 3) Enter the total number of students expelled for weapons possession by type of weapon. NOTE: The number of students expelled for weapons is a subset of the total number of students expelled. For example, a total of 4 students were expelled: 2 for possession of alcohol, 1 for possession of a handgun and 1 for possession of a knife. Enter "4" in the column entitled NO. OF STUDENTS EXPELLED; Enter "1" in the column entitled HANDGUN and "1" in the column entitled KNIFE. * Long-term: Eleven days or longer Short-term: 10 days or less ~ Do not include in-school suspensions ** Enter the total number of students suspended or expelled at each school. These counts represent unduplicated counts of individuals.