COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 66
September 26, 1997

ADMINISTRATIVE

TO: Division Superintendents
FROM: Richard T. La Pointe
Superintendent of Public Instruction
SUBJECT: Report of Summer School Average Daily Attendance (ADA)--1997 Summer School

 
  Enclosed is a copy of the data collection form, Report of
  Summer School Average Daily Attendance, 1997 Summer Term
  (SA.089), and the instructions for completing the form.

  Each year the Department of Education is required by law to
  file State aggregate expenditure and attendance (ADA) data
  for the preceding fiscal year with the U.S. Department of
  Education (USDOE).  The USDOE then uses the expenditure data
  and the ADA data in calculating State per-pupil expenditures
  which are used in part in determining Federal allocations
  for ECIA Chapter 1, Impact Aid, Handicapped Education Aid,
  and Indian Education Aid.  It is important that the data we
  report be as accurate as possible so that Virginia receives
  its equitable share of these funds.

  All applicable Board of Education pupil attendance
  regulations, definitions, instructions, and procedures are
  to be followed in the recording and retention of summer
  school pupil attendance.

  Please return one copy of the attached reporting form to the
  address provided on the form by October 24, 1997.  Please
  note this is a change in the due date from the date listed
  in the Department of Education Calendar of Reports.

  If you have questions or require assistance, please call
  Mona Mallory at (804) 225-2949.

  RTL/dmb  

  Attachments: A hard copy of this memo and its attachments
               will be sent to the superintendent's office


                       9/97 INSTRUCTIONS

    Report of Summer School Average Daily Attendance (ADA)
    Summer School, 1997


    Each school division is to complete the attached Report of
  Summer School Average Daily Attendance, 1997 Summer School. 
  If your school division did not operate a summer school, check
  the "no" response and respond zero to each question.  If your
  school division operated a summer school, check the "yes"
  response and report the requested information using the
  definitions provided below.

    Summer school average daily attendance (ADA) for the
  division is determined by:  1.) calculating ADA for each
  class; 2.) summing ADA across all classes in each school; and
  3.) summing ADA across all schools in the division.  Class ADA
  is calculated by dividing the aggregate days attendance (total
  days present) by the number of days the class is in session. 
  When a pupil is enrolled in more than one class, days present
  should be counted only in one class each day.

    For purposes of this report, refer to the definition and
  explanation of summer school as specified under program code
  600, Summer Program, of the Financial Section of the 1989-90
  Annual School Report (See Regulatory Supts. Memo. No. 9, March
  15, 1989).  This is as follows:

         Definition:  The school session for elementary
         and secondary students carried on during the
         period between the end of the regular day school
         term and the beginning of the next regular day
         school term.

         Include expenditures for summer schools, both
         regular and remedial, administered by the regular
         school authorities and supervised in a structured
         program by the principal (or other person serving
         in that capacity) of the school which is
         sponsoring the summer program.

    On the attached report, include attendance data only for
  pupils participating in a program as defined above and for
  which expenditures are made under program code 600.  Do not
  include attendance data for pupils in program code 500, Other
  Programs (Co-Curricular) or program code 800, Non-Regular Day
  School Programs (Headstart, Preschool).

    The completed report must be signed by the division
  superintendent and returned to the Department of Education by
  October 24, 1997.  The return address is provided on the
  reporting form.

     If you require assistance or have any questions, please
  call Mona Mallory at (804) 225-2949.