COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 14
April 10, 1998

ADMINISTRATIVE

TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: Department of Education and The Virginia Association for Pupil Transportation (VAPT) Pupil Transportation Conference June 21-24, 1998

 
          The 1998 Virginia Pupil Transportation Conference,
  sponsored by the Department of Education and VAPT, will be
  held at the Ramada Inn and Conference Center,
  Williamsburg, Virginia, June 21-24, 1998.  The Ramada Inn and
  Conference Center is located at 500 Merrimac Trail.

          An outline of the tentative conference program is
  shown as Attachment "A".  On Sunday June 21, registration is
  scheduled from 2pm - 5pm. An exhibits review and display will
  be held from 6:30pm - 8:30pm and will include a reception
  hosted by Virginia Truck Center and Blue Bird Body Company.

          Monday's schedule includes registration and exhibits
  from 7am to 8:45am and from 4pm to 6pm, followed at 6pm by a
  Bar-B-Que Cookout, sponsored by Sonny Merryman and Thomas
  Built Buses.  On Tuesday, June 23, registration and exhibit
  areas will be open from 7am to 8:45am. On the evening of the
  23rd, special entertainment will be provided by Kingmor and K
  & M Supply following the banquet.

          Displays of complete vehicles are scheduled for
  Sunday, Monday, and Tuesday.  The first general session of the
  conference will begin at 10am on Tuesday, June 23.  The
  conference will adjourn by noon on Wednesay, June 25. 
  Information requested on the attached Pre-Registration Form
  (Attachment "B") is needed by the Pupil Transportation Service
  to plan for registration and other conference  activities.  A
  $5 registration fee will be charged to help defray the costs
  of conducting this conference.  Also there will be a charge of
  $25 per person for the banquet scheduled on Tuesday.

          CHECKS FOR THE BANQUET AND REGISTRATION MUST BE MADE
  PAYABLE TO THE DEPARTMENT OF EDUCATION AND, IF POSSIBLE,
  SUBMITTED TO THE PUPIL TRANSPORTATION SERVICE WITH YOUR
  CONFERENCE PRE-REGISTRATION FORM.  Banquet reservations must
  be finalized with the hotel by the Department no later than
  Monday, June 15.  Payment or confirmation of reservation is
  required by that date.

          Pre-conference seminars for supervisors and
  mechanics are scheduled for 10am Monday, June 22.  Please use
  Attachment "C" for seminar registration.

          SPECIAL ENTERTAINMENT - ATTACHMENT "D":  To assist
  sponsors in planning for the special events, it would be most
  helpful if you would fill out and return Attachment "D" no
  later than June 15, 1998.  ADMITTANCE TO SPECIAL EVENTS WILL
  BE BY NAME TAGS ONLY.   Everyone attending special events must
  register, pay the $5 registration fee, and receive a name tag
  (There is no charge for children under 12).

          Room reservations at The Ramada Inn should be made
  as early as possible.  ROOM RESERVATIONS RECEIVED BY THE HOTEL
  AFTER May 22, 1998, WILL BE HONORED ON A SPACE AVAILABLE BASIS
  AND POSSIBLY AT A HIGHER RATE. THERE ARE A LIMITED NUMBER OF
  RESERVATIONS.

          A special invitation is extended to division
  superintendents and other school officials who are involved in
  purchasing  equipment, and anyone interested in learning more
  about changes in federal and state programs affecting pupil
  transportation.  Questions should be directed to Dr. Barbara
  V. Goodman, Associate Director or Vince Nevius, Associate
  Specialist, Pupil Transportation Service, (804) 225-2037.

  PDS/aam 

  Enclosures:  A hard copy of this memo and its enclosures
               will be sent to the superintendent's office

                                                   Attachment "A"

  Tentative List of Topics -1998 Virginia Pupil
                  Transportation Conference


                       SUNDAY, JUNE 21

  12:00 noon - Bryan Morris Memorial Golf Tournament 

  2:00pm - 5:00pm - Conference Registration VAPT Membership

  6:30pm - 8:30pm - Display/Service

  6:30pm -          Virginia Truck Center and Blue Bird Body
                      Company Reception (NAME TAG REQUIRED)


                       MONDAY, JUNE 22

  7:00am - 8:45am - Conference Registration and
                      Display/Service VAPT Membership

  7:30am - 8:30am - Continental Breakfast sponsored by
                      Carter/CAT Power Systems (NAME TAG
                      REQUIRED)

  8:45am - 9:45am - VAPT Opening/First Business Meeting

  9:45am - 10:00am -     Break - Sponsored by - Cummins Atlantic

  10:00am - 12:00 noon - Pre-Conference Seminars

     I.   "Responses to 20 Most Frequently Asked Questions
            about Special Education Transportation"

          "Practical Tips for Dealing with Special Needs
            Students"

     II.  School Bus Body "Troubleshooting"

  12:30pm - VAPT Road-E-O - (Driving Competition Begins)

  Lunch - Sponsored by - Truckcenter of Tidewater


  4:00pm - 6:00pm - Conference Registration and
                      Display/Service VAPT Membership

  6:00pm -     Sonny Merryman and Thomas Built Buses Bar-B-Que  
          (NAME TAG REQUIRED)


                       TUESDAY, JUNE 23

  7:00am - 8:45am - Conference Registration and
                      Display/Service VAPT Membership

  7:30am - 8:30am - "Walk-Around" Continental Breakfast -
                      sponsored by Navistar (NAME TAG
                      REQUIRED)

  8:45am - 9:45am - VAPT Second Business Meeting

  9:45am - 10:00am -     Break - Sponsored by - Transpec

  10:00 a.m. - First General Session              

  Keynote Speaker:  William C. Bosher, Jr.
                    Division Superintendent
                    Chesterfield County Schools

  11:00am -    Practical Tips for Using ABS Brakes
               Navistar International

     Local Directors' Responses To Crashes in their
  Districts

  Lunch 

  1:00pm - 4:00pm -      Break-out Sessions  

  SUPERVISORS

  Topic 1 Preparing The Annual Pupil Transportation Report

  Topic 2      Proper Mirror Adjustments - Lo Mar, Rosco, Mirror
  Lite

  Topic 3 Software Programs Currently in use in Virginia
  Schools

  Topic 4 "Polaris" - Windows Program for Crash Reporting


  MECHANICS (1:00pm - 4:00pm)

  Topic 1 "Long Stroke Brake Chamber"

  Topic 2 "Mechanical Aspects of ABS Brakes" - Navitar International       

  4:00pm -     Ice Cream Social sponsored by Western Branch
               Diesel and Allison Transmission 

  7:00pm -     Conference Banquet  

     Host:  Frank Labrecque 
            Williamsburg/James City County Schools

     Banquet Speaker:    Roddy Gray
                         President, Ponderings & Wonderings 

     Scholarship, Golf, Poster and Road-E-O Awards - VAPT

     Entertainment and Refreshments (30 minutes after
       Banquet) sponsored by Kingmor/K & M Supply/(NAME TAG
       REQUIRED)


                      WEDNESDAY, JUNE 25

  8:00am -     Breakfast - Sponsored by AmTran and Kingmor Supply

  8:15am       Special Presentation -   Bob Whitehouse, President
                  AmTran Corporation

          "Current Issues and Future of Yellow School Bus" 

  8:45am -     Roddy Gray - "GNATS AND ELEPHANTS"

  9:30am -     Mechanics Depart for Williamsburg/James City
  County



  9:30am - 11:30am - Supervisors                  

     Legislative Update
     Round Table Discussion   

  Tentative Topics

     "Seat Belts"
     "Identifying Route Hazards"
     "Vehicles Used To Transport Students" 
     "Vehicle Replacement"
     "Transporting Head Start, Special Needs, Infants, and Toddlers"
     "Disruptive Behavior"
     "Charter Schools"
     "Charter Bus Service"

  Adjournment

               VIRGINIA DEPARTMENT OF EDUCATION
                 PUPIL TRANSPORTATION SERVICE

                       June 21-24, 1998
               Conference Pre-Registration Form

  SCHOOL DIVISION ________________________  DATE _____________

               Name                  Banquet    Registration

  Registration Fee- $5.00 Each                         
  and Banquet $25.00 Each

  _________________________________        ______      ______

  _________________________________        ______      ______

  _________________________________        ______      ______

  _________________________________        ______      ______

  _________________________________        ______      ______

  _________________________________        ______      ______

  _________________________________        ______      ______
  (ADMITTANCE TO SPECIAL EVENTS - NAME BADGE ONLY)

  Total Registration Fees $5 X   _____ People     = Amount  _____

  Total Banquet Tickets   $25 X  _____ People = Amount      _____

     Total Amount Submitted ______________   

     Payment for Banquet Tickets ($25.00 each) and
  Registration Fee ($5.00 each) should accompany this form.
  DEPARTMENT POLICY DOES NOT PERMIT REFUNDS.
                         ______________________________
                         Signature-Person Submitting Form
  COMPLETE AND RETURN BY JUNE 15, TO:
  Pupil Transportation Service
  Virginia Department of Education
  P.O. Box 2120
  Richmond, VA  23218-2120


                                               ATTACHMENT "C"



         PUPIL TRANSPORTATION PRE-CONFERENCE SEMINARS
                        JUNE 22, 1998

  * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
  * * *
  I. SPECIAL EDUCATION - 20 QUESTIONS AND PRACTICAL TIPS
                    MONDAY, JUNE 22, 1998
                           10:00am

          Name                               Position

  _____________________________    ____________________________
  _____________________________    ____________________________
  _____________________________    ____________________________
  _____________________________    ____________________________
  _____________________________    ____________________________
  _____________________________    ____________________________


  * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
  


  II.               SCHOOL BUS BODY TROUBLESHOOTING
                         MONDAY, June 22, 1998
                                10:00am 
          Name                               Position

  _____________________________    ______________________________
  _____________________________    ______________________________
  _____________________________    ______________________________
  _____________________________    ______________________________
  _____________________________    ______________________________
  _____________________________    ______________________________

  COMPLETE AND RETURN BY JUNE 15



  PUPIL TRANSPORTATION SERVICE
  VIRGINIA DEPARTMENT OF EDUCATION
  P.O. BOX 2120
  RICHMOND, VA  23218-2120





                                               ATTACHMENT "D"
  RETURN BY JUNE 15                


         PUPIL TRANSPORTATION AND VAPT SPECIAL EVENTS
                       JUNE 21-24, 1998

  SCHOOL DIVISION ______________________________

  I. Sunday reception sponsored by Virginia Truck Center and
       Blue Bird Body Company. 6:30pm
          Number of persons attending ___________________

  II.     Monday Continental Breakfast sponsored by Carter/Cat
            Power Systems.   7:30am to 8:30am
          Number of persons attending ___________________

  III.    Monday Lunch sponsored by Truck Center of Tidewater

  IV.     Monday Bar-B-que sponsored by Sonny Merryman and Thomas
            Built Buses.  6:30pm to 8:30pm
          Number of persons attending ___________________

  V. Tuesday Continental Breakfast sponsored by Navistar International.
  7:30am to 8:30am

            Number of persons attending ___________________

  VI.     Tuesday lunch (sponsor to be announced).  
          Number of persons attending ___________________

  VII.    Tuesday Ice Cream Social sponsored by Western Branch
            Diesel and Allison Transmission.  3:50pm
          Number of Persons attending ___________________

  VIII.  Tuesday Entertainment and Refreshments (after
         banquet)sponsored by Kingmor & K&M Supply.
         Number of Persons attending __________________

  XI. Wednesday breakfast sponsored by AmTran and Kingmor
  Supply
       Number of persons attending ___________________

  *ADMISSION TO THESE SPECIAL EVENTS BY NAME TAGS ONLY - IF
  GUESTS ARE ATTENDING, SUBMIT THEIR NAMES ON ATTACHMENT "B" AND
  SUBMIT $5.00 PER GUEST.