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SUPTS. MEMO. NO. 14
April 10, 1998 |
| TO: | Division Superintendents |
| FROM: | Paul D. Stapleton
Superintendent of Public Instruction |
| SUBJECT: | Department of Education and The Virginia Association for Pupil Transportation (VAPT) Pupil Transportation Conference June 21-24, 1998 |
The 1998 Virginia Pupil Transportation Conference, sponsored by the Department of Education and VAPT, will be held at the Ramada Inn and Conference Center, Williamsburg, Virginia, June 21-24, 1998. The Ramada Inn and Conference Center is located at 500 Merrimac Trail. An outline of the tentative conference program is shown as Attachment "A". On Sunday June 21, registration is scheduled from 2pm - 5pm. An exhibits review and display will be held from 6:30pm - 8:30pm and will include a reception hosted by Virginia Truck Center and Blue Bird Body Company. Monday's schedule includes registration and exhibits from 7am to 8:45am and from 4pm to 6pm, followed at 6pm by a Bar-B-Que Cookout, sponsored by Sonny Merryman and Thomas Built Buses. On Tuesday, June 23, registration and exhibit areas will be open from 7am to 8:45am. On the evening of the 23rd, special entertainment will be provided by Kingmor and K & M Supply following the banquet. Displays of complete vehicles are scheduled for Sunday, Monday, and Tuesday. The first general session of the conference will begin at 10am on Tuesday, June 23. The conference will adjourn by noon on Wednesay, June 25. Information requested on the attached Pre-Registration Form (Attachment "B") is needed by the Pupil Transportation Service to plan for registration and other conference activities. A $5 registration fee will be charged to help defray the costs of conducting this conference. Also there will be a charge of $25 per person for the banquet scheduled on Tuesday. CHECKS FOR THE BANQUET AND REGISTRATION MUST BE MADE PAYABLE TO THE DEPARTMENT OF EDUCATION AND, IF POSSIBLE, SUBMITTED TO THE PUPIL TRANSPORTATION SERVICE WITH YOUR CONFERENCE PRE-REGISTRATION FORM. Banquet reservations must be finalized with the hotel by the Department no later than Monday, June 15. Payment or confirmation of reservation is required by that date. Pre-conference seminars for supervisors and mechanics are scheduled for 10am Monday, June 22. Please use Attachment "C" for seminar registration. SPECIAL ENTERTAINMENT - ATTACHMENT "D": To assist sponsors in planning for the special events, it would be most helpful if you would fill out and return Attachment "D" no later than June 15, 1998. ADMITTANCE TO SPECIAL EVENTS WILL BE BY NAME TAGS ONLY. Everyone attending special events must register, pay the $5 registration fee, and receive a name tag (There is no charge for children under 12). Room reservations at The Ramada Inn should be made as early as possible. ROOM RESERVATIONS RECEIVED BY THE HOTEL AFTER May 22, 1998, WILL BE HONORED ON A SPACE AVAILABLE BASIS AND POSSIBLY AT A HIGHER RATE. THERE ARE A LIMITED NUMBER OF RESERVATIONS. A special invitation is extended to division superintendents and other school officials who are involved in purchasing equipment, and anyone interested in learning more about changes in federal and state programs affecting pupil transportation. Questions should be directed to Dr. Barbara V. Goodman, Associate Director or Vince Nevius, Associate Specialist, Pupil Transportation Service, (804) 225-2037. PDS/aam Enclosures: A hard copy of this memo and its enclosures will be sent to the superintendent's office Attachment "A" Tentative List of Topics -1998 Virginia Pupil Transportation Conference SUNDAY, JUNE 21 12:00 noon - Bryan Morris Memorial Golf Tournament 2:00pm - 5:00pm - Conference Registration VAPT Membership 6:30pm - 8:30pm - Display/Service 6:30pm - Virginia Truck Center and Blue Bird Body Company Reception (NAME TAG REQUIRED) MONDAY, JUNE 22 7:00am - 8:45am - Conference Registration and Display/Service VAPT Membership 7:30am - 8:30am - Continental Breakfast sponsored by Carter/CAT Power Systems (NAME TAG REQUIRED) 8:45am - 9:45am - VAPT Opening/First Business Meeting 9:45am - 10:00am - Break - Sponsored by - Cummins Atlantic 10:00am - 12:00 noon - Pre-Conference Seminars I. "Responses to 20 Most Frequently Asked Questions about Special Education Transportation" "Practical Tips for Dealing with Special Needs Students" II. School Bus Body "Troubleshooting" 12:30pm - VAPT Road-E-O - (Driving Competition Begins) Lunch - Sponsored by - Truckcenter of Tidewater 4:00pm - 6:00pm - Conference Registration and Display/Service VAPT Membership 6:00pm - Sonny Merryman and Thomas Built Buses Bar-B-Que (NAME TAG REQUIRED) TUESDAY, JUNE 23 7:00am - 8:45am - Conference Registration and Display/Service VAPT Membership 7:30am - 8:30am - "Walk-Around" Continental Breakfast - sponsored by Navistar (NAME TAG REQUIRED) 8:45am - 9:45am - VAPT Second Business Meeting 9:45am - 10:00am - Break - Sponsored by - Transpec 10:00 a.m. - First General Session Keynote Speaker: William C. Bosher, Jr. Division Superintendent Chesterfield County Schools 11:00am - Practical Tips for Using ABS Brakes Navistar International Local Directors' Responses To Crashes in their Districts Lunch 1:00pm - 4:00pm - Break-out Sessions SUPERVISORS Topic 1 Preparing The Annual Pupil Transportation Report Topic 2 Proper Mirror Adjustments - Lo Mar, Rosco, Mirror Lite Topic 3 Software Programs Currently in use in Virginia Schools Topic 4 "Polaris" - Windows Program for Crash Reporting MECHANICS (1:00pm - 4:00pm) Topic 1 "Long Stroke Brake Chamber" Topic 2 "Mechanical Aspects of ABS Brakes" - Navitar International 4:00pm - Ice Cream Social sponsored by Western Branch Diesel and Allison Transmission 7:00pm - Conference Banquet Host: Frank Labrecque Williamsburg/James City County Schools Banquet Speaker: Roddy Gray President, Ponderings & Wonderings Scholarship, Golf, Poster and Road-E-O Awards - VAPT Entertainment and Refreshments (30 minutes after Banquet) sponsored by Kingmor/K & M Supply/(NAME TAG REQUIRED) WEDNESDAY, JUNE 25 8:00am - Breakfast - Sponsored by AmTran and Kingmor Supply 8:15am Special Presentation - Bob Whitehouse, President AmTran Corporation "Current Issues and Future of Yellow School Bus" 8:45am - Roddy Gray - "GNATS AND ELEPHANTS" 9:30am - Mechanics Depart for Williamsburg/James City County 9:30am - 11:30am - Supervisors Legislative Update Round Table Discussion Tentative Topics "Seat Belts" "Identifying Route Hazards" "Vehicles Used To Transport Students" "Vehicle Replacement" "Transporting Head Start, Special Needs, Infants, and Toddlers" "Disruptive Behavior" "Charter Schools" "Charter Bus Service" Adjournment VIRGINIA DEPARTMENT OF EDUCATION PUPIL TRANSPORTATION SERVICE June 21-24, 1998 Conference Pre-Registration Form SCHOOL DIVISION ________________________ DATE _____________ Name Banquet Registration Registration Fee- $5.00 Each and Banquet $25.00 Each _________________________________ ______ ______ _________________________________ ______ ______ _________________________________ ______ ______ _________________________________ ______ ______ _________________________________ ______ ______ _________________________________ ______ ______ _________________________________ ______ ______ (ADMITTANCE TO SPECIAL EVENTS - NAME BADGE ONLY) Total Registration Fees $5 X _____ People = Amount _____ Total Banquet Tickets $25 X _____ People = Amount _____ Total Amount Submitted ______________ Payment for Banquet Tickets ($25.00 each) and Registration Fee ($5.00 each) should accompany this form. DEPARTMENT POLICY DOES NOT PERMIT REFUNDS. ______________________________ Signature-Person Submitting Form COMPLETE AND RETURN BY JUNE 15, TO: Pupil Transportation Service Virginia Department of Education P.O. Box 2120 Richmond, VA 23218-2120 ATTACHMENT "C" PUPIL TRANSPORTATION PRE-CONFERENCE SEMINARS JUNE 22, 1998 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I. SPECIAL EDUCATION - 20 QUESTIONS AND PRACTICAL TIPS MONDAY, JUNE 22, 1998 10:00am Name Position _____________________________ ____________________________ _____________________________ ____________________________ _____________________________ ____________________________ _____________________________ ____________________________ _____________________________ ____________________________ _____________________________ ____________________________ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * II. SCHOOL BUS BODY TROUBLESHOOTING MONDAY, June 22, 1998 10:00am Name Position _____________________________ ______________________________ _____________________________ ______________________________ _____________________________ ______________________________ _____________________________ ______________________________ _____________________________ ______________________________ _____________________________ ______________________________ COMPLETE AND RETURN BY JUNE 15 PUPIL TRANSPORTATION SERVICE VIRGINIA DEPARTMENT OF EDUCATION P.O. BOX 2120 RICHMOND, VA 23218-2120 ATTACHMENT "D" RETURN BY JUNE 15 PUPIL TRANSPORTATION AND VAPT SPECIAL EVENTS JUNE 21-24, 1998 SCHOOL DIVISION ______________________________ I. Sunday reception sponsored by Virginia Truck Center and Blue Bird Body Company. 6:30pm Number of persons attending ___________________ II. Monday Continental Breakfast sponsored by Carter/Cat Power Systems. 7:30am to 8:30am Number of persons attending ___________________ III. Monday Lunch sponsored by Truck Center of Tidewater IV. Monday Bar-B-que sponsored by Sonny Merryman and Thomas Built Buses. 6:30pm to 8:30pm Number of persons attending ___________________ V. Tuesday Continental Breakfast sponsored by Navistar International. 7:30am to 8:30am Number of persons attending ___________________ VI. Tuesday lunch (sponsor to be announced). Number of persons attending ___________________ VII. Tuesday Ice Cream Social sponsored by Western Branch Diesel and Allison Transmission. 3:50pm Number of Persons attending ___________________ VIII. Tuesday Entertainment and Refreshments (after banquet)sponsored by Kingmor & K&M Supply. Number of Persons attending __________________ XI. Wednesday breakfast sponsored by AmTran and Kingmor Supply Number of persons attending ___________________ *ADMISSION TO THESE SPECIAL EVENTS BY NAME TAGS ONLY - IF GUESTS ARE ATTENDING, SUBMIT THEIR NAMES ON ATTACHMENT "B" AND SUBMIT $5.00 PER GUEST.