SUPTS. MEMO. NO. 17
April 24, 1998
|FROM:||Paul D. Stapleton
Superintendent of Public Instruction
|SUBJECT:||Administrative Technology Planning Initiatives|
As you are aware, our society is experiencing an unprecedented rate of growth and change in technology development and application. This era of rapid technological advancement is challenging us to constantly examine and reevaluate our use of hardware, software and the application of these technologies to the business of running schools and educating children. The Department of Education received funding from the 1998 Session of the Virginia General Assembly to study the associated needs and issues and develop recommendations for future development or purchase of appropriate technologies for managing student information. This study will undoubtedly result in improving our student information collection, maintenance and reporting processes, and your involvement in this initiative is critical to its success. Accordingly, we are asking you to designate one member of your staff to serve as our point of contact with regard to all aspects of this technology initiative. We expect to brief all school division contacts on our progress throughout the course of this study and subsequent presentation of findings and recommendations to the 1999 Session of the Virginia General Assembly. We will also be soliciting your guidance and assistance in this effort as we seek to improve our student information systems. Enclosed you will find a brief survey instrument which should be completed and returned to Mr. Jerry Mathews, Division of Management Information Systems, Department of Education, via fax (804-371-8978) by May 15, 1998. Your answers to the survey questions, along with input we will be receiving from a small steering committee, will assist us in determining the scope of the study we are about to undertake. Please know we sincerely appreciate your efforts on behalf of Virginia's children and your support of our efforts to apply technology to the important business of education. Should you have any questions or need additional information, please do not hesitate to contact Jerry Mathews at (804) 225-2950, (E-mail: firstname.lastname@example.org). PDS/dmb Enclosures: A hard copy of this memo and its enclosures will be sent to the superintendent's office ADMINISTRATIVE TECHNOLOGY PLANNING INITIATIVE RESPONSE _______________________ County/City Public Schools _______________________ Designated Contact Person _______________________ Contact Person's E-mail Address _______________________ Contact Person's Phone Number 1. Would your schools and school division accept and use a new administrative system (a software package) if it was provided to you at no cost, and it met all local and state needs and requirements? _____Yes _____No ____ Not sure, but would seriously consider 2. As we study the need for and requirements of an automated system, what types of information should we consider for inclusion in such a system? Please check those that are most important to you. grade reporting attendance record keeping scheduling accounting budget assessment data transportation electronic report submission inventory library and instructional media other _______________________________________ other _______________________________________ other _______________________________________ other _______________________________________ 3. Would your school division support the concept of a statewide database containing standard information on enrolled students, which the Department of Education would access in lieu of requiring school divisions to submit certain reports? _____Yes _____No Comments: 4. To the best of your knowledge, are your current administrative and instructional computer systems "Year 2000 compliant?" _____Yes _____No If "no," do you have a plan to repair or replace the system(s)? _____Yes _____No 5. Is your school division office equipped with a "pentium" running "Windows95" with access to the World Wide Web, which could be used for administrative reporting purposes? ___Yes, via modem ___Yes, direct connection ___No If "no," are you planning to have a direct Internet connection in the future? _____Yes, by (date) _____No 6. Would you support an amendment to Board of Education regulations removing the requirement that automated systems replicate the "Virginia Teacher's Register" forms and instructions for recording and reporting pupil attendance and membership? _____Yes _____No 7. Any additional comments or suggestions you care to offer here will be sincerely appreciated. Comments: Return by May 15, 1998 to Jerry Mathews via fax at (804) 371-8978.