COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 19
May 1, 1998

ADMINISTRATIVE

TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: Request for Report of Insurance Coverage on School Buses Section 22.1-188 through 22.1-198 and Section 38.2-2206,Code of Virginia 

 
  In accordance with Sections 22.1-188 through 22.1-198,  Code
  of Virginia, the Department of Education is requesting you to
  certify that insurance containing the required coverage has
  been obtained for all vehicles to be used in transporting
  school children and school personnel during the period July 1,
  1998, through June 30, 1999.  

  The amounts of insurance coverage under the uninsured motorist
  clause shall be equal to the limits of the liability insurance
  afforded by such policy, unless the insured rejects such
  additional uninsured motorist insurance coverage by notifying
  the insurer as provided in Section 38.2-2202, Part B, Code of
  Virginia.  Based on previous interpretations, the minimum
  uninsured motorist coverage of $50,000 (for injury, including
  death, to 1 person)/$200,000 (for injury, including death, to
  all persons injured in any one accident)/$20,000 (for damage
  or destruction of property in any one accident) would prevail
  if the school board declines the higher limits.

  Following the practice adopted previously, the EB.010
  certificate requires the signature of the Division
  Superintendent, the name of each insurance company, and the
  signature of its agent.  The Chairman or Clerk of the
  Committee for Control of jointly owned schools holding title
  to or contracting for operation of vehicles used to transport
  pupils should submit certificates in the name of the
  Committee.  Those school divisions utilizing a self insurance
  plan should submit copies of Form EB.011, which provides for
  the attachment of a copy of the Self-Insurance Certificate or
  a statement from the issuing agency that such certificate is
  in effect.

  Special attention is directed to provisions of Section 22.1-191,
  Code of Virginia, concerning the date by which such
  insurance shall be secured and certified.  Compliance with
  these requirements is mandatory before any state school funds
  can be distributed after August 1, 1998 (Sections 22.1-189,
  191, and 197).  The Department urges you to initiate the
  procurement process in time to finalize the insurance contract
  by the end of July, 1998.  In addition, you should ensure that
  the contract contains coverages required for all days operated
  during the entire 1998-99 school year.

  Form EB.010 or Form EB.011 should be completed in triplicate;
  one copy to be retained by you, one copy for the insurance
  agent, and one copy returned to Dr. Barbara V. Goodman,
  Associate Director, Pupil Transportation Service, by August 1,
  1998.  Three copies of these forms are enclosed and additional
  copies will be provided upon request.  Questions may be
  directed to Dr. Goodman at (804) 225-2037.

  PDS/aam

  Enclosures:  A hard copy of this memo and its enclosures
               will be sent to the superintendent's office

               NOTE:     This report is included in the 1998-99 Calendar
                         of Reports under the due date of August 1.



  EB.010          Attachment to:  ADM. SUPTS. MEMO. NO.  19  
                                 May 1, 1998

                  CERTIFICATION OF SCHOOL BUS INSURANCE


  ___________________________________
  School Division - Joint School

     This certifies that insurance containing the coverage
  required under Sections 22.1-188 through 22.1-198 and 38.2-2206,
  Code of Virginia, as severally amended, has been secured
  by the School Board or Committee for Control for every vehicle
  operated at public expense to be used by this County, City,
  Town, School Board, or Joint School in transporting school
  pupils and personnel.  This coverage is effective for all days
  the vehicles will be in operation during the entire school
  year 1998-99, including coverage for all vehicles operated
  during the summer months for purposes connected with the
  public school program and authorized by the public school
  officials.


  ________________________   ___________________________________
            Date                       Division Superintendent


     I hereby certify that the insurance coverage issued in
  the name of the___________________________ County, City, Town,
  School Board, or Joint School provides the legal coverage
  required for the entire school year 1998-99, including
  coverage for all vehicles operated during the summer months
  for purposes connected with the public school program and
  authorized by the public school officials.


  ________________________   ___________________________________
         Date                        Name of Insurance Company

                             Signed: ___________________________
                                          Authorized Agent

  Return by August 1, 1998 to:

     Dr. Barbara V. Goodman, Associate Director
     Pupil Transportation Service
     Department of Education
     P. O. Box 2120
     Richmond, VA 23218-2120




  EB.011          Attachment to:  ADM. SUPTS. MEMO. NO.  19  
                                   May 1, 1998

                      CERTIFICATION OF SELF-INSURANCE



  ______________________________
  School Division - Joint School


     This certifies that a certificate of self-insurance
  containing the coverage required under Sections 22.1-188
  through 22.1-198 and Section 38.2-2206, Code of Virginia, as
  severally amended, has been secured by the School Board or
  Committee for Control for every vehicle operated at public
  expense to be used by this County, City, Town, School Board,
  or Joint School in transporting school pupils and personnel. 
  This coverage is effective for all days the vehicles will be
  in operation during the entire school year 1998-99, including
  coverage for all vehicles operated during the summer months
  for purposes connected with the public school program and
  authorized by the public school officials.



  ___________________________   ________________________________
            Date                         Division Superintendent




  NOTICE: Attach a copy of the self-insurance certificate or
          a statement from the Commissioner, Department of
          Motor Vehicles, that such a certificate providing
          legal coverage required has been issued.


  Return by August 1, 1998 to:

     Dr. Barbara V. Goodman
     Associate Director
     Pupil Transportation Service
     Department of Education
     P. O. Box 2120
     Richmond, VA 23218-2120