SUPTS. MEMO. NO. 26
May 29, 1998
|FROM:||Paul D. Stapleton
Superintendent of Public Instruction
|SUBJECT:||Collection of Data Relative to Compliance with the Standards of Quality for 1997-98|
Each year as a part of the Annual Report to the General Assembly on the conditions and needs of public education in Virginia, the Board of Education is required to report the level of compliance by local school divisions with the requirements of the Standards of Quality. This requirement is in response to Section 22.1-18 of the Code of Virginia. The information required to prepare this report is not available to the Department of Education from other sources. Please review the standards and the indicators (a list of standards indicators, Attachment B, is enclosed for your reference), and report on Attachment A only those standards or indicators that you determine your division is not in full compliance. For each item listed on Attachment A, provide a brief corrective action plan for complying with the requirement. Our purpose in receiving this information is to report accurate information to the Board of Education and the General Assembly, as well as to assist you in your efforts to be in compliance with all applicable standards. Please return Attachment A along with any required corrective action plans as indicated on or before June 30, 1998. If you have questions regarding this request, please do not hesitate to contact Charles W. Finley, Principal Specialist for Policy Analysis at (804) 225-2747 or via VaPEN to firstname.lastname@example.org. PDS/cwf Attachments: A hard copy of this memo and its attachment will be sent to the superintendent's office. ---------------------------------------------------------- ATTACHMENT A COMMONWEALTH OF VIRGINIA DEPARTMENT OF EDUCATION AFFIDAVIT AFFIRMING COMPLIANCE WITH THE STANDARDS OF QUALITY SCHOOL YEAR 1997-98 INSTRUCTIONS: Annual monitoring of local school division compliance with the Standards of Quality is required by statute. This information is used to prepare, in part, the Board of Education Annual Report to the General Assembly. Please check the appropriate statement, add any information necessary, sign the form and return it to the address below on or before June 30, 1998. School Division _________________________________________ CHECK ONE ____ I certify that the above identified school division is in full compliance with the requirements of 22.1-253.13:1 et. seq. of the Code of Virginia (Standards of Quality for Public Schools in Virginia). ____ I certify that the above identified school division is in full compliance with the requirements of 22.1-253.13:1 et. seq. of the Code of Virginia (Standards of Quality for Public Schools in Virginia) with the exceptions listed below: Attach a brief corrective action plan for each non compliance item listed above. Signature ____________________________ Date ___________ Chairman, School Board Signature ____________________________ Date ___________ Division Superintendent --------------------------------------------------------- RETURN TO: Charles W. Finley Principal Specialist for Policy Analysis Department of Education P.O. Box 2120 Richmond, VA 23218-2120 --------------------------------------------------------- ATTACHMENT B COMMONWEALTH OF VIRGINIA DEPARTMENT OF EDUCATION SIMPLIFIED LISTING OF REQUIREMENTS IN THE STANDARDS OF QUALITY NOTE: The letter identifies the paragraph in the standards. The number enumerates the various requirements contained in the standard. Please refer to the full text of the standards for the complete language of the requirement. STANDARD 1: BASIC SKILLS, SELECTED PROGRAMS AND INSTRUCTIONAL PERSONNEL B.1. The school division has implemented Standards of Learning objectives or the equivalent for the development of the basic skills. B.2. The school division requires students to demonstrate achievement of the educational objectives utilized by the school division at each grade level. C.1. The school division has developed and implemented a program of instruction in grades K-12 which emphasizes: a. Reading, writing, and speaking. b. Mathematical concepts and computations. c. Scientific concepts and processes. d. Essential skills and concepts of citizenship, including knowledge of history, economics, government, foreign languages, international cultures, environmental issues and geography necessary for responsible participation in American society and in the international community. e. Fine and Practical Arts. f. Knowledge and skills needed to qualify for further education or employment, or in the case of certain children with disabilities, to qualify for eventual employment and lifelong learning. C.2. The school division provides programs of prevention, intervention, or remediation for students who are at risk including, but not limited to, students whose scores are in the bottom national quartile on VSAPT, or who do not pass the Literacy Passport Test. C.3. The school division requires students who do not pass the literacy tests to attend summer school or participate in another form of remediation. D.1. The school division has implemented the following: a. Programs in grades K through 3 which emphasize developmentally appropriate learning to enhance success. b. Programs based on prevention, intervention, or retrieval to increase the number of students who earn a high school diploma or general education development (GED) certificate. c. Career education programs infused into the K through 12 curricula that promote knowledge of careers and all types of employment opportunities and emphasize the advantages of completing school with marketable skills. d. Competency-based vocational education programs, according to a plan approved by the local board, which integrate academic outcomes, career guidance, and job-seeking skills for all secondary students including those with disabilities. f. Academic and vocational preparation for students who plan to continue their education beyond secondary school or who plan to enter employment. g. Early identification of students with disabilities and enrollment of such students in appropriate instructional programs. h. Early identification of gifted students and enrollment of such students in appropriately differentiated instructional programs. i. Educational alternatives for students whose needs are not met in programs prescribed elsewhere in the standards. j. Adult education programs for individuals functioning below the high school completion level. k. A plan to make achievement for students who are educationally at-risk a divisionwide priority which includes procedures for measuring the progress of such students. E.1. The school division employs the required minimum number of licensed, full-time equivalent instructional personnel per 1000 students in ADM with state and local basic, special education, gifted, and vocational education funds. F.1. The school division employs the minimum number of full- time instructional positions for each 1,000 students in grades K-12 in remedial programs for students estimated to score in the bottom national quartile on the statewide assessment program tests and who fail the literacy tests in accordance with funding provided in the appropriation act. G.1. The school division has a ratio of pupils in average daily membership to full-time equivalent teaching positions (excluding special education teachers, principals, counselors, and librarians) no greater than the following ratios. a. Twenty-five to one in kindergarten, 24-1 in grade one, and 25-1 in grades two and three with no class being larger than thirty at any of these levels. b. A full-time teacher's aide is assigned to any kindergarten class where the average daily membership exceeds twenty-five pupils. c. Twenty-five to one in grades four through six with no class being larger than thirty-five pupils. d. Twenty-four to one in English classes in grades six through twelve. G.2. The school division assigns instructional personnel in a manner that produces schoolwide ratios of students in average daily memberships to full-time equivalent positions of twenty-five to one in middle and high schools. STANDARD 2: SUPPORT SERVICES C.1. The school division offers support services as prescribed by the standards. D.1. The school division has a program of pupil personnel services which has been designed to aid students in grades K-12 in their educational, social, and career development. STANDARD 3: ACCREDITATION, OTHER STANDARDS AND EVALUATION F.1. All schools are accredited by the Board of Education. F.2. The school board reviews the accreditation status of all schools annually in public session. G.1. The school board provides teachers and principals with: a. Periodic inservice training in preparing tests and other assessment measures. b. Methods for assessing the progress of individual students, including SOL assessment materials or other criterion-referenced tests which match locally developed objectives. H.1. To assess the educational progress of students as individuals and as groups, the school division requires the administration of: a. Criterion-referenced tests. b. Teacher-made tests and alternative assessment instruments. c. Virginia State Assessment Program Tests and the National Assessment of Educational Progress state-by-state assessment. d. The Virginia Literacy Testing Program. e. The school division analyzes the results from the Virginia State Assessment Program and the Virginia State Literacy Testing programs and reports this analysis to the public on an annual basis. STANDARD 4: LITERACY PASSPORTS, DIPLOMAS, AND CERTIFICATES B.1. The local school board awards Literacy Passports to all students, including students with disabilities, who achieve passing scores on literacy tests established by the Board of Education and make reasonable accommodations for children with disabilities to take the tests. C.1. To receive a diploma from high school, the student is required to earn the units of credit prescribed by the Board of Education and meet such other requirements as may be prescribed by the local school board and approved by the Board of Education. C.2. Provisions are made for students who transfer between secondary schools as outlined in the accreditation standards. C.3. Reasonable accommodations are made for students with disabilities to meet the requirements for a diploma. D.1. Students who have been identified as disabled who complete the requirements of their individualized education programs are awarded special diplomas. D.2. Schools award certificates to students who complete a prescribed course of study as defined by the local school board when they do not meet the requirements for a regular or special diploma. STANDARD 5: TRAINING AND PROFESSIONAL DEVELOPMENT D.1. Each member of the school board is required to participate annually in in-service programs on personnel, curriculum and current issues in education as a part of their service on the board. D.2. The division superintendent is required to participate annually in professional development activities at the local, state, or national level. E.1. The school board provides a program of professional development, as part of the licensure renewal process, to assist teachers and principals in acquiring the skills needed to increase student achievement. E.2. The school board provides a program of professional development for administrative personnel designed to increase proficiency in instructional leadership and management. STANDARD 6: PLANNING AND PUBLIC INVOLVEMENT C.1. The school board revises, extends, and adopts a divisionwide six-year improvement plan biennially. C.2. The school division's six-year improvement plan is developed with staff and community involvement. C.3. The division's six-year improvement plan has been approved by the local school board. C.4. A public hearing was held to solicit public comment and the plan made available to the public prior to approval. C.5. Each school in the division prepares a biennial plan which was considered by the board in developing the six-year improvement plan. C.6. The school division's six-year improvement plan includes: a. Objectives of the school division and an assessment of the extent to which these objectives are being achieved. b. A forecast of enrollment changes and a plan for managing enrollment changes including consideration of the consolidation of schools to improve efficiency and economies in cooperation with neighboring divisions. c. A technology component consistent with the six-year technology plan for Virginia adopted by the Board of Education. d. An assessment of the needs of the school division. e. Evidence of community participation in the development of the plan. C.7. A report on the extent to which the objectives of the plan were achieved during the previous two school years was made by the local school board to the public by November 1 of each odd-numbered year. STANDARD 7: POLICY MANUAL C.1. The school division maintains and follows an up-to-date policy manual which has been reviewed at least every five years and revised as necessary. C.2. The school division's policy manual contains: 1. Valid copies of Article 3 of Chapter 15 of Title 22.1, concerning grievances, dismissals, etc., of teachers, and the implementation procedure prescribed by the General Assembly and the Board of Education. 2. A cooperatively developed procedure for personnel evaluation appropriate to tasks performed by those being evaluated. D.1. The school division's policy manual, which has been developed giving consideration to the views of teachers, parents and other concerned citizens, includes the following: 1. A system of two-way communication between employees and the school board and its administrative staff whereby matters of concern can be discussed in an orderly and constructive manner. 2. A policy for selection and evaluation of all instructional materials with clear procedures for handling challenged controversial materials. 3. (1) The standards of student conduct and attendance and procedures for enforcement. 4. A policy for school-community communications and community involvement. 5. Guidelines to encourage parents to provide instructional assistance to their children in the home, which may include voluntary training for parents of children in grades K-3. D.2. An up-to-date copy of the school division's policy manual is kept in the library of each school and in any public library in the division and is available to employees and to the public. D.3. An annual announcement is made advising the public that the policy manual is available in such places.