COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 48
July 25, 1998

ADMINISTRATIVE

TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: Report of Children and Youth With Disabilities Exiting Special Education (1997-98 School Year)

 
  Under the provisions of Public Law 98-199 and its subsequent
  amendments, state education agencies are required to provide
  the U.S. Department of Education with data relative to
  children with disabilities exiting the educational system
  during the school year.  Submission of exit data is an
  automated process included in the Special Education Student
  Information System (K6).  General instructions for completing
  this report are included as an attachment to this memo.  

  Please return the Exit Report diskette by Friday, August 21,
  1998 to Paul J. Raskopf, Office of Special Education and
  Student Services, Department of Education, P.O. Box 2120,
  Richmond, Virginia, 23218-2120.  Inquiries regarding this
  report should also be directed to Mr. Raskopf at 804-225-2080.

  PDS/crv

  Enclosures:  A hard copy of this memo and its attachments
               will be sent to the superintendent's office. 



        GENERAL INSTRUCTIONS FOR SUBMITTING STUDENT EXIT DATA

  The K6 special education student information system is used to
  submit exit report data, with the exit extract report run onto
  a diskette.  There is no special diskette provided by the
  Department for the exit report;  each school division uses its
  own diskette. Use of this system to submit exit data assumes
  that student records maintained in the K6 software have been
  kept up to date.  In other words, the K6 system does not
  automatically "know" that a student has exited the educational
  system unless the K6 operator has entered appropriate
  information in the "Exit Data Screen" (see page 85 of the K6
  Users' Manual).  Your first step is to ensure that all student
  records (for those students who have "exited") are updated in
  the K6 software.  Reasons for exiting should be coded in
  accordance with the instructions found below.

  Specific Instructions

  Follow the instructions on pages 95-97 in the K6 Users Manual to
  run the Exit Report.  When prompted for the date range, enter
  07/01/97 as the beginning date and 06/30/98 as the ending date. 
  The software will then extract all needed data for students who
  exited during this period of time. The definitions below will
  help you in determining which exit category to use.  


  Exit Code 1 - Graduation with Diploma:

          Students who exited an educational program through
            receipt of a high school diploma identical to that for
            which students without disabilities are eligible.


  Exit Code 2 - Graduation with Certificate or IEP Completion:

          Students who exited an educational program through
            receipt of a certificate of completion, modified
            diploma, fulfillment of an IEP, recipients of a GED
            (while enrolled in some type of secondary education
            program but NOT DROPPED OUT) or some similar
            mechanism.


  Exit Code 3 - Reached Maximum Age:

          Students who exited special education because of
            reaching the maximum age for receipt of special
            education services and did not receive a diploma or
            certificate of completion.


  Exit Code 4 - Dropped Out:

          Students who were enrolled at some point in the
            reporting year, were not enrolled at the end of the
            reporting year, and did not exit through any of the
            other categories described.  This includes dropouts,
            runaways, expulsions, GED recipients (not enrolled in
            some type of secondary education program, but received
            the GED after dropping out of school), and other
            exiters.


  Exit Code 5 - Status Unknown:

          Students who exited the educational system where
            specific causes of departure could not be determined
            or were not known.


  Exit Code 6 - Returned To General Education:

          Students who were served in special education during
            the previous reporting year but at some point during
            that 12-month period, returned to regular education as
            a result of having met the objectives of their IEP. 
            These are students who no longer have IEP's and are
            receiving all of their educational services from the
            general education program.

  Exit Code 7 - Moved, Known to be Continuing:

          Students who moved out of the division and are KNOWN
            to be continuing in another educational program. 
            There need not be evidence that the student is
            continuing in special education, only that he/she is
            continuing in a general education program.  This
            includes transfers and students in residential
            drug/alcohol rehabilitation centers or correctional
            facilities.

  Exit Code 8 - Deceased:

          Students who died.  

  Exit Code 9 - Moved, Not Known to be Continuing:

          Students who moved out of the division and are NOT
            KNOWN to be continuing in another educational program. 
            This includes students who have moved out of the
            division and there is no evidence (e.g., a record
            request) to indicate that they have enrolled in other
            educational programs.