COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 55
August 14, 1998

ADMINISTRATIVE

TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: Report of Summer School Average Daily Attendance (ADA)--1998 Summer School 

 
Enclosed is a copy of the data collection form, Report of Summer 
School Average Daily Attendance, 1998 Summer Term (SA.089), and 
the instructions for completing the form.

Each year the Department of Education is required by law to file 
state aggregate expenditure and attendance (ADA) data for the 
preceding fiscal year with the U.S. Department of Education 
(USDOE).  The USDOE then uses the expenditure data and the ADA 
data in calculating state per-pupil expenditures which are used 
in part in determining federal allocations for ECIA Chapter 1, 
Impact Aid, Handicapped Education Aid, and Indian Education Aid. 
It is important that the data we report be as accurate as
possible so that Virginia receives its equitable share of these
funds.

All applicable Board of Education pupil attendance regulations, 
definitions, instructions, and procedures are to be followed in 
recording promotion and retention of summer school pupils.

Please return one copy of the attached reporting form to the 
address provided by September 18, 1998.  Please note, this is a 
change in the due date from the date listed in the Department of 
Education's Calendar of Reports.

If you have questions or require assistance, please call Mona 
Mallory at (804) 225-2949.

PDS/dmb  

Attachments: A hard copy of this memo and its attachments will
             be sent to the superintendent's office.      
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8/98


INSTRUCTIONS

Report of Summer School Average Daily Attendance (ADA)
Summer School, 1998


Each school division is to complete the attached Report of Summer
School Average Daily Attendance, 1998 Summer School.  If your school
division did not operate a summer school, check the "no" response and
respond zero to each question.  If your school division operated a
summer school, check the "yes" response and report the requested
information using the definitions provided below.

Summer school average daily attendance (ADA) for the division is
determined by: 1.) calculating ADA for each class; 2.) summing ADA
across all classes in each school; and 3.) summing ADA across all
schools in the division.  Class ADA is calculated by dividing the
aggregate days attendance (total days present) by the number o
days the  class is in session.  When a pupil is enrolled in more
than one class, days present should be counted only in one class
each day.

For purposes of this report, refer to the definition and  explanation
of summer school as specified under program code 600, Summer  Program,
of the Financial Section of the 1989-90 Annual School Report (See
Regulatory Supts.  Memo. No. 9, March 15, 1989).  This is as  follows:

        Definition:  The school session for elementary and
        secondary students carried on during the period between
        the end of the regular day school term and the
        beginning of the next regular day school term.

        Include expenditures for summer schools, both regular
        and remedial, administered by the regular school
        authorities and supervised in a structured program
        by  the principal (or other person serving in that
        capacity) of the school which is sponsoring the summer
        program.

On the attached report, include attendance data only for pupils
participating in a program as defined above and for which expenditures
are made under program code 600.  Do not include attendance data for
pupils in program code 500, Other Programs (Co-Curricular) or program
code 800, Non-Regular Day School Programs (Headstart, Preschool).

The completed report must be signed by the division superintendent and
returned to the Department of Education by September 18, 1998.  The
return address is provided on the reporting form.

If you require assistance or have any questions, please call
Mona  Mallory at (804) 225-2949.