SUPTS. MEMO. NO. 62
September 4, 1998
|FROM:||Paul D. Stapleton
Superintendent of Public Instruction
|SUBJECT:||1998 Fall Membership Data Collection|
Attached is information on the 1998 Fall Membership data collection. This includes instructions, school checklist, schedule and forms to complete the following: * Fall Membership as of September 30, 1998 by School (SA.097) * Projection of March 31 Average Daily Membership for School Years 1998-1999, and 1999-2000 (Table II) * Pupil/Teacher Ratios: Standards of Quality No.1-G, Instructional Personnel, 1998-1999 (Table III) * Limited English Proficient Students, 1998-1999 (Table IV) * Number of Students Receiving Home Instruction, as of September 30, 1998 (Table V) All data must be received by the Fall Membership team on or before Thursday, October 15, 1998. Early submission is strongly encouraged. For additional information and assistance, you may contact L. Ande Johnson, at (804) 225-2947 or via e-mail at firstname.lastname@example.org. To ensure prompt delivery, please return the forms to: 1998-1999 Fall Membership Team Virginia Department of Education P. O. Box 2120, 22nd Floor Richmond, Virginia 23218-2120 PDS/laj Attachments: A hard copy of this memo and its attachments will be sent to the superintendent's office. CC: Fall Membership Coordinators IMPORTANT CHANGES FOR 1998 FALL MEMBERSHIP * Table I -- School Membership Pre-Kindergarten count now includes all PK students. * Table I -- School Membership will be collected for charter schools. However, charter school membership will not be used in determining SOQ funding. * Table IV -- Limited English Proficient count is now collected for NCES Common Core of Data. SCHEDULE OF EVENTS 1998 Fall Membership and Related Data Collection Sep. 4, 1998 Superintendent's memo and forms released to reporting entities Sep. 30, 1998 Actual counts are performed Oct. 15, 1998 REPORTING DEADLINE! All forms and files must be received MIS/Fall Membership team Oct. 16, 1998 pm Appropriate Superintendents notified of delinquent reports Oct. 27, 1998 Deadline for Superintendent's verification of Fall Membership data Nov. 2, 1998 Department of Planning and Budget receives appropriate information from Department of Education December 1998 Fall Membership summary reports available on the world wide web ADDITIONAL INFORMATION If you submit via facsimile, please do not send an original form via mail. DOE contact person: L. Ande Johnson can be reached at e-mail address email@example.com ; facsimile (804) 371-8978; telephone (804) 225-2947.