COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 62
September 4, 1998

ADMINISTRATIVE

TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: 1998 Fall Membership Data Collection

 
 Attached is information on the 1998 Fall Membership data
  collection.  This includes instructions, school checklist, 
  schedule and forms to complete the following:

   *   Fall Membership as of September 30, 1998 by
         School (SA.097)

   *   Projection of March 31 Average Daily Membership
         for School Years 1998-1999, and 1999-2000 (Table
         II)

    *   Pupil/Teacher Ratios:  Standards of Quality No.1-G,
        Instructional Personnel, 1998-1999 (Table III)

    *   Limited English Proficient Students, 1998-1999 (Table
          IV)

    *   Number of Students Receiving Home Instruction, as
          of September 30, 1998 (Table V)

  All data must be received by the Fall Membership team on or
  before Thursday, October 15, 1998.  Early submission is
  strongly encouraged.

  For additional information and assistance, you may contact L.
  Ande Johnson, at (804) 225-2947 or via e-mail at
  ajohnson@pen.k12.va.us.  To ensure prompt delivery, please
  return the forms to:

                 1998-1999 Fall Membership Team
                Virginia Department of Education
                   P. O. Box 2120, 22nd Floor
                 Richmond, Virginia  23218-2120

  PDS/laj

  Attachments: A hard copy of this memo and its attachments
               will be sent to the superintendent's office.

    CC:   Fall Membership Coordinators 


           IMPORTANT CHANGES FOR 1998 FALL MEMBERSHIP

  *    Table I -- School Membership Pre-Kindergarten count now
       includes all PK students.

  *    Table I -- School Membership will be collected for charter 
       schools.  However, charter school membership will not 
       be used in determining SOQ funding.

  *    Table IV -- Limited English Proficient count is now 
       collected for NCES Common Core of Data.




                       SCHEDULE OF EVENTS

        1998 Fall Membership and Related Data Collection


  Sep. 4, 1998       Superintendent's memo and forms released to
                       reporting entities

  Sep. 30, 1998      Actual counts are performed

  Oct. 15, 1998      REPORTING DEADLINE!  All forms and files
                       must be received MIS/Fall Membership
                       team 

  Oct. 16, 1998 pm   Appropriate Superintendents notified of
                       delinquent reports

  Oct. 27, 1998      Deadline for Superintendent's verification
                       of Fall Membership data

  Nov. 2, 1998       Department of Planning and Budget receives
                       appropriate information from Department
                       of Education

  December 1998      Fall Membership summary reports available 
                       on the world wide web


                     ADDITIONAL INFORMATION


    If you submit via facsimile, please do not send an
      original form via mail.

    DOE contact person:  L. Ande Johnson can be reached at
      e-mail address ajohnson@pen.k12.va.us ; facsimile
      (804) 371-8978; telephone (804) 225-2947.