P. O. BOX 2120
October 23, 1998


TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: Report of Children and Youth With Disabilities Receiving Special Education on December 1, 1998 

  Under the provisions of the Individuals With Disabilities
  Education Act (IDEA), local education agencies are
  required to make an unduplicated count of students with
  disabilities receiving a free, appropriate public
  education in accordance with individualized education
  programs on December 1, or the closest day to December 1. 

  Because these data form the basis for state and federal
  funding, information submitted is subject to audit by the
  United States Department of Education, Virginia
  Department of Education, and Auditor of Public Accounts. 
  Therefore, documentation of age and disability for
  students reported must be maintained at the local level.

  All school divisions are required to use the Special
  Education Student Information System (K6) software to

  generate the student data file onto a diskette for the
  December 1, 1998, report.  Submission of the diskette
  with the attached certification statement to the
  Department of Education constitutes certification that
  all data are correct.

  Individual student records received by the department are
  processed via use of student identification numbers. 
  While particular student identification numbering
  conventions are left to local discretion, the Department
  of Education does require that when two or more school
  divisions report the same student, they must agree upon
  and use a common identification number.  All other
  required data elements must also be identical. 
  Inaccurate reporting of student data may result in loss
  of federal and state funding or overpayments to

  Data submitted to the Department of Education must
  reflect the status of students with disabilities as of
  December 1, 1998.  A properly developed individualized
  education program (IEP) or individualized family service
  plan (IFSP) must be on file for each disabled student
  reported to the Virginia Department of Education through
  use of the K6 software.

  Diskette and certification statement should be mailed to
  Mr. Paul J. Raskopf, Office of Special Education and
  Student Services, Department of Education, P.O. Box 2120,
  Richmond, VA 23218-2120 and should be received by the
  Department no later than Friday, December 4, 1998. 
  Should you have any questions or need assistance, please
  contact Mr. Raskopf at 804/225-2080.  

  Attachment:  A hard copy of this memo and its
               attachment will be sent to the 
               superintendent's office.


   Please sign and return with diskette to:

               Mr. Paul J. Raskopf
               Department of Education 
               Office of Special Education
                 and Student Services
               P.O. Box 2120
               Richmond, VA   23218-2120.


  I certify that the information in the individual student
  data files contained in the attached diskette accurately
  reflects the December 1, 1998 status of students with
  disabilities receiving services in accordance with a
  properly developed Individualized Education Program (IEP)
  or Individualized Family Service Plan (IFSP).

  Division:____________________________School Code: _______