COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 77
November 20, 1998

ADMINISTRATIVE

TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: 1999 School Census

 
  In accordance with the provisions of 22.1-281 through
  22.1-286, Code of Virginia, March 1 through July 15,
  1999, is designated as the period during which the 1999
  School Census will be conducted and completed.  Your
  summary of census returns must be received by the
  Department of Education no later than August 16, 1999.

  School divisions will be required to submit a summary
  count of all people ages 5-19 residing in their
  respective counties, cities, and towns.  This single
  statistic will be reported on the Superintendent's
  Summary of Census Returns (Form SA.030) and subsequently
  verified with division superintendents.  The census
  enumeration form (Form SA.028) has been modified to
  reflect current statutory requirements. A sample copy of
  the form is attached.  Counts by age, gender, and
  handicapping condition have been eliminated.  Prior
  approval of locally developed enumeration forms is no
  longer required.

  The attached form requests the name, mailing address,
  phone and fax numbers, and e-mail address of your
  designated 1999 school census contact person.  Also
  requested is information on the use of the Department of
  Education enumeration form (SA.028) for the 1999 census. 
  Please return this form by December 15, 1998.

  The instructions, forms and other information relating to
  conduct of the 1999 School Census will be sent on or
  about January 8, 1999.

  Should you have any questions or require additional
  information, please call Mrs.  Mona Mallory at (804) 225-2949.

  PDS/dmb

  Attachments: A hard copy of this memo and its attach-
               ment will be sent to the superintendent's
               office.

              Proposed Schedule of Activities
               for the 1999 Triennial Census



Nov. 20, 1998      Administrative Supts.Memo. announcing
                   the census collection for  1999  and the
                   form requesting a designated census
                   contact person and number of enumeration
                   forms needed, if applicable.

Dec. 15, 1998       1999 School Census Information Form
                    requesting census contact and DOE
                    enumeration forms information due to DOE

Jan. 8, 1999        Census reporting package mailed to
                    Superintendents & Designated  Contacts
                    (Supts. Memo. Forms, Instructions,
                    Recommended Procedures,  State Statutes
                    about the Census)

  March 1, 1999     Commence Census

  July 15, 1999     Complete Census

  Aug. 16, 1999     Count Reported to DOE

  Sept. 15, 1999    DOE Completes Verification

  Oct. 1, 1999      Counts for Distribution of State
                    Sales Tax Given to DOE Budget Office