COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 61
April 24, 1998

INFORMATIONAL

TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: Federal Program Monitoring

 
The Department of Education's  Federal Program Monitoring system
is designed to focus on program improvement and student
achievement.  Programs are reviewed on a six-year cyclical
monitoring schedule over a two to three-year process with follow
up as needed in the following areas:  Adult Education, Special
Education, Vocational Education, Title I and Title VI.  

Phase I of the process requires school divisions to conduct a
comprehensive self-assessment and develop a program improvement
plan to address identified deficiencies and concerns.  Regional
institutes are held during the summer to provide school divisions
with information and direction for conducting the self-assessments.
School divisions scheduled for reviews during the
1998-1999 school year will receive further information about the
institutes in the next three weeks.

Phase II of the monitoring process requires an analysis of the
self-assessment reports and other relevant data, and may include
an on-site visitation to review specific program areas.  During
Phase III of the monitoring process, follow up will be conducted
on the identified deficiencies and concerns. 

If you have questions or would like additional information about
the monitoring process, you may call Sandra E. Ruffin, Associate
Director for Federal Program Monitoring,  at (804) 225-2768, or
e-mail at sruffin@pen.k12.va.us.

PDS/ser

Attachment:    A hard copy of this memo and its attachment will
               be sent to the superintendent's office