COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 9
September 18, 1998

REGULATORY

TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: Approval for Charging a Fee for the Laboratory Phase of Driver Education

 
  On July 29, 1982, the Board of Education approved the
  guidelines for charging a fee for the laboratory phase of
  driver education.  Charging this fee is optional for local
  school boards and has no impact on the fee charged for the
  summer school driver education program (which continues to
  be authorized without prior approval from the Department of
  Education).  Such fees will not result in a prorata 
  reduction in Basic Aid.

  To be eligible to charge a fee during the regular school
  term, the division must meet the following criteria:

           1.   The fee charged plus the per pupil amount from
                state basic aid for driver education shall not 
                exceed the actual average per pupil cost.

           2.   The fee shall be for the laboratory (behind-the-wheel)
                phase of the program only.

           3.   Request for fee approval will be made to the
                Department of Education (Accounting and Finance)
                and must be accompanied by a cost analysis for the
                laboratory (behind-the-wheel) phase of the program, 
                based on the previous year's school term program and
                financial data.  The following expenditure, revenue, 
                and program information (requested in Part I of the 
                attached form) will be utilized in the analysis of
                a fee request:

                a.   Expenditures for vehicles include maintenance,
                       insurance, gasoline, and rental, lease, or
                       purchase of vehicles.

                b.   Expenditures for personnel.

                c.   Expenditures for equipment and supplies.

                d.   Reimbursement per student completing the
                       laboratory phase of driver education included
                       as a part of the basic aid funding
                       (as computed by the Department of
                       Education). 

                e.   Students completing the laboratory phase of
                       driver education.

           4.   Only fees approved by the Board of Education may be
                  collected for the laboratory phase of driver
                  education (Item 138.C.2.e of the 1998 
                  Appropriations Act).

  Applications for approval to charge a fee shall be submitted
  to Accounting and Finance, utilizing the attached application
  form.  A memo will be sent to each applicable locality after
  the per pupil reimbursement from state basic aid has been
  calculated.

  If you have any questions and/or concerns pertaining to this
  subject, please contact Mr. L. M. Morgan, Jr., Director of
  Accounting and Finance at (804) 225-2040.

  AUTHORITY: Item 138, Chapter 1, 1998 Acts of  Assembly,
  Special Session I

  PDS/da

  Attachment:   A hard copy of this memo and its attachment
                     will be sent to the superintendent's office.

                                                  Attachment

  TO:      Accounting and Finance
           Department of Education
           P. O. Box 2120
           Richmond, Virginia 23218-2120

  FROM:    ___________________________________________Division


  SUBJECT: Request for State Board of Education Approval to
             Charge a Fee for Driver Education

             I. Expenditure and Program Data for School Term from
                  Previous Year (1997-98)

                A.   Vehicles

                     Rental, Lease, or Purchase   $_______________

                     Maintenance and Gasoline      _______________

                     Insurance                     _______________

                B.   Personnel

                     Teacher                       _______________

                     Coordinators                  _______________

                     Teachers Aides                _______________

                     Fringe Benefits               _______________

                C.   Equipment and Supplies   

                     Simulator                     _______________

                     Teaching Material             _______________
                     & Films

                     M.C.R. Equipment              _______________

                     On-Street Equipment           _______________


                D.   Total Cost                   $_______________

                E.   Pupils Completing Course      _______________
                     (As reported to Department
                     of Education)

                F.   Cost Per Pupil                _______________
                     (D divided by E)


           II.  Per Pupil Fee to be charged 
                for the Behind-the-Wheel Phase
                of Driver Education                $________________


           III. I certify that the amount of fee to be charged for
                  the regular school term behind-the-wheel phase of
                  driver education, plus the State reimbursement, does
                  not exceed the actual cost per pupil for this school
                  division.





                    _____________________________________
                          Superintendent's Signature


                    _____________________________________
                                 Typed Name

                    _____________________________________
                                    Date





                     ____________________________________
                              Person Completing Form


                     ____________________________________
                                  Phone Number






  (For Department of Education Use Only)


                Per Pupil Reimbursement from 
                Basic Aid (as computed by State
                Department of Education)           $________________