COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO. NO. 17
March 26, 1999

ADMINISTRATIVE

TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: Department of Education and The Virginia Association for Pupil Transportation (VAPT) Pupil Transportation Conference June 20-23, 1999


  The 1999 Virginia Pupil Transportation Conference,
  sponsored by the Department of Education and VAPT, will be
  held at the Roanoke Airport Marriott and Clarion Hotel
  Roanoke Airport, Roanoke, Virginia, June 20-23, 1999.  

  An outline of the tentative conference program is shown as
  Attachment "A."  On Sunday June 20, registration is
  scheduled from 2 p.m. - 5 p.m. An exhibits review and
  display will be held from 6:30 p.m. - 8:30 p.m. and will
  include a reception hosted by Virginia Truck Center and
  Blue Bird Body Company.

  Monday's schedule includes registration and exhibits from
  7 a.m. - 8:45 a.m. and from 4 p.m.-6 p.m., followed at 6
  p.m. by a Bar-B-Que Cookout, sponsored by Sonny Merryman
  and Thomas Built Buses.  On Tuesday, June 22, registration
  and exhibit areas will be open from 7 a.m. - 8:45 a.m.  On
  the evening of the 22nd, special entertainment will be
  provided by Kingmor and K & M Supply following the banquet.

  Displays of complete vehicles are scheduled for Sunday,
  Monday, and Tuesday.  The first general session of the
  conference will begin at 10 am on Tuesday, June 22nd.  The
  conference will adjourn by noon on Wednesday, June 23rd. 
  Information requested on the attached Pre-Registration Form
  (Attachment "B") is needed by the Pupil Transportation
  Service to plan for registration and other conference 
  activities.  For those registering prior to June 1st, a $10
  registration fee will be charged to help defray the costs
  of conducting this conference.  After June 1st, the
  registration fee will be $15 per person.  Also there will
  be a charge of $25 per person for the banquet scheduled on
  Tuesday. 

  CHECKS FOR THE BANQUET AND REGISTRATION MUST BE MADE
  PAYABLE TO THE DEPARTMENT OF EDUCATION AND, IF POSSIBLE,
  SUBMITTED TO THE PUPIL TRANSPORTATION SERVICE WITH YOUR
  CONFERENCE PRE-REGISTRATION FORM.  Banquet reservations
  must be finalized with the hotel by the Department no later
  than Tuesday, June 1.  Payment or confirmation of
  reservations is required by that date.

  Pre-conference seminars for supervisors and mechanics are
  scheduled for 10 a.m. Monday, June 21.  Please use
  Attachment "C" for seminar registration.

  SPECIAL ENTERTAINMENT - ATTACHMENT "D":  To assist sponsors
  in planning for the special events, it would be most
  helpful if you would fill out and return Attachment "D" no
  later than June 1, 1999.  ADMITTANCE TO SPECIAL EVENTS WILL
  BE BY NAME TAGS ONLY.   Everyone attending special events
  must register, pay the registration fee, and receive a name
  tag (there is no charge for children under 12).  This
  includes spectators at the Road-E-O who plan to participate
  in other events.

  Room reservations at The Roanoke Airport Marriott should be
  made as early as possible.  ROOM RESERVATIONS RECEIVED BY
  THE HOTEL AFTER May 21, 1999, WILL BE HONORED ON A SPACE
  AVAILABLE BASIS AND POSSIBLY AT A HIGHER RATE. THE NUMBER
  OF RESERVATIONS IS LIMITED.

  A special invitation is extended to division
  superintendents and other school officials who are involved
  in purchasing  equipment, and anyone interested in learning
  more about changes in federal and state programs affecting
  pupil transportation.  Questions should be directed to Dr.
  Barbara V. Goodman,Director of Pupil Transportation, or any
  staff person at (804) 225-2037.

  PDS/aam 

  Enclosures:  A hard copy of this memo and its attach-
               ment will be sent to the superintendent's
               office.
                                               Attachment "A"

          Tentative List of Topics -1999 Virginia Pupil
                    Transportation Conference

                          SUNDAY, JUNE 20

  12:00 noon - Bryan Morris Memorial Golf Tournament 

  2:00pm - 5:00pm - Conference Registration and 
                    VAPT Membership

  6:30pm - 8:30pm Display/Service

  6:30pm - President's and DOE's Reception (NAME TAG
           REQUIRED)
           Virginia Truck Center and Blue Bird Body Company

                         MONDAY, JUNE 21

  7:00am - 8:45am - Conference Registration and
                    Display/Service VAPT Membership

  7:30am - 8:30am - Continental Breakfast sponsored by                        Carter/CAT Power  (NAME TAG
                    NAME TAG REQUIRED)

  8:45am - 9:45am - VAPT Opening/First Business Meeting

  9:45am - 10:00am - Break - Sponsored by - Cummins Engine
  Company and Cummins Atlantic, Inc.

  10:00am - 12:00 noon Pre-Conference Seminars

     I.   "Responses to 20 Most Frequently Asked Questions
            about Special Education Transportation"

     Presenters:    Dr. Linda Bluth and Michelle Hathcock

     II.  School Bus Body "Troubleshooting"

  12:30pm - VAPT Road-E-O - (Driving Competition Begins)

          Lunch - Sponsored by - Truck Center of Tidewater 
          (NAME TAG REQUIRED) (Spectators Must Register for
          Lunch)

  4:00pm - 6:00pm - Conference Registration and
                    Display/Service
                    VAPT Membership

  6:00pm - 9:00pm  Sonny Merryman and Thomas Built Buses Bar-B-Que  
                   (NAME TAG REQUIRED)

                          TUESDAY, JUNE 22

  7:00am- 8:45am - Conference Registration and
                   Display/Service
                   VAPT Membership

  7:30am - 8:30am - "Walk-Around" Continental Breakfast -
                     sponsored by AmTran (NAME TAG REQUIRED)

  8:45am - 9:45am - VAPT Second Business Meeting

  9:45am - 10:00am - Break - Sponsored by Transpec Worldwide,
                             Inc.

  10:00 a.m. First General Session           

     Keynote Speaker:    Paul D. Stapleton
                         Superintendent of Public
                         Instruction
                         Department of Education            
  11:00am  
          "Y2K - Are You Ready"
          Dr. Steve Hockman, Newport News Public Schools

          "Lessons Learned"

          Local Directors' Responses To Crashes and
            Incidents in their Districts

          Don Ranson - Franklin County
          Mary Eppard - Greene County
          James Wagner - Halifax County

  11:30 a.m. - 1:00 p.m.- Lunch sponsored by Navistar
                          International
                          Tom Celletti - VP Bus Business -
                          Navistar
  1:00pm -4:00pm -  Break-out Sessions  

  SUPERVISORS

  Topic 1      "Planning for Special Programs and Special
               Populations" (Day Care, Alternative and Magnet
               Programs, Summer School, Tutorials, etc.)

  Topic 2      "Establishing School Bus Routes" (Dual Routes,
                Private Property, etc.)

  Topic 3 "New Schools/Renovations - Planning for Transportation
                Safety"- Dave Boddy, Director 
                Facilities Management 
                Department of Education

  Topic 4 "State and National Certification Programs"
               Michael Roscoe 
               State Director,Kentucky
               NAPT Regional Director

  MECHANICS (1:00pm - 4:00pm)

     "Allison Transmission - 1000, 2000, 2400 Models"

  4:00pm Ice Cream Social sponsored by Western Branch Diesel
         and Allison Transmission 

  7:00pm - Conference Banquet 

     Host: Charles A. Puglisi
           VAPT President 

     Scholarship, Golf, Poster and Road-E-O Awards - VAPT

     Entertainment and Refreshments (30 minutes after
       Banquet) sponsored by Kingmor/K & M Supply/(NAME TAG
       REQUIRED)

                       WEDNESDAY, JUNE 23

  8:00am - 8:30am Breakfast - Sponsored by - Freightliner

        Special Presentation - Marv Hoff, President
                               Freightliner Specialized 
                               Vehicles Group

          "Current Issues and Future of Yellow School Bus" 


  9:00am - Noon     "National Issues"

          Charlie Gauthier - Executive Director
          National Association of State Directors of
           Pupil Transportation



                    "1999 Virginia Legislation"
              "State Board Regulations - Proposals"
                  "Southeastern States (SESPTC)"
                 "National Association for Pupil    
                      Transportation (NAPT)"
                    "National Guidelines Conference"
                              DOE Staff

  Adjournment




                                            ATTACHMENT "B"

                        Administrative Supts. Memo. No. 17
                                            March 26, 1999

             VIRGINIA DEPARTMENT OF EDUCATION
               PUPIL TRANSPORTATION SERVICE

                     June 20-23, 1999
             Conference Pre-Registration Form

  SCHOOL DIVISION                         DATE


                   Name                   Banquet   
  Registration

  Registration Fee- $10.00 Each                        
  and Banquet $25.00 Each. Late Fee 
  after June 1st $15.00 per person
  _____________________________________    ______      ______

  _____________________________________    ______      ______

  _____________________________________    ______      ______

  _____________________________________    ______      ______

  _____________________________________    ______      ______

  _____________________________________    ______      ______

  _____________________________________    ______      ______
  (ADMITTANCE TO SPECIAL EVENTS - NAME BADGE ONLY)

  Total Registration Fees $10 X  ______ People = Amount   _______
     Late (after June 1)$15 X  ______ People = Amount     _______
  Total Banquet Tickets   $25 X  ______ People = Amount   _______

     Total Amount Submitted ______________   

     Payment for Banquet Tickets ($25.00 each) and
  Registration Fee ($10.00 per person prior to June 1st;$15
  per person after June 1st) should accompany this form.
  DEPARTMENT POLICY DOES NOT PERMIT REFUNDS.

                              __________________________________
                               Signature-Person Submitting
  Form

  COMPLETE AND RETURN BY JUNE 1, TO:
  Pupil Transportation Service
  Virginia Department of Education
  P.O. Box 2120
  Richmond, VA  23218-2120


       PUPIL TRANSPORTATION PRE-CONFERENCE SEMINARS
                       JUNE 21, 1999

  * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

  I.Twenty Most Frequently Asked Questions On 
       Special Education Transportation - Continued
                   MONDAY, JUNE 21, 1999
                          10:00am

          Name                               Position

  ______________________________   ____________________________
  ______________________________   ____________________________
  ______________________________   ____________________________
  ______________________________   ____________________________
  ______________________________   ____________________________
  ______________________________   ____________________________


  * * * * * * * * * * * * * * * * * * * * * * * * * * * * *


  II.                    Trouble-Shooting School Bus Body
  Problems
                   MONDAY, June 21, 1999
                         10:00am 
          Name                               Position

  ______________________________   ______________________________
  ______________________________   ______________________________
  ______________________________   ______________________________
  ______________________________   ______________________________
  ______________________________   ______________________________
  ______________________________   ______________________________

  COMPLETE AND RETURN BY JUNE 1



  PUPIL TRANSPORTATION SERVICE
  VIRGINIA DEPARTMENT OF EDUCATION
  P.O. BOX 2120
  RICHMOND, VA  23218-2120


                                            ATTACHMENT "D"
  RETURN BY JUNE 1            



       PUPIL TRANSPORTATION AND VAPT SPECIAL EVENTS
                     JUNE 20-23, 1999

  SCHOOL DIVISION ______________________________

  I.  Sunday reception sponsored by Virginia Truck Center
      and Blue Bird Body Company. 6:30pm
      Number of persons attending ___________________

  II. Monday Continental Breakfast sponsored by Carter/Cat
      Power Systems. 7:30am to 8:30am
      Number of persons attending ___________________

  III.Monday Lunch sponsored by Truck Center of Tidewater
      Number of persons attending ___________________

  IV. Monday Bar-B-que sponsored by Sonny Merryman and
      Thomas Built Buses.  6:30pm to 8:30pm
      Number of persons attending ___________________

  V.  Tuesday Continental Breakfast sponsored by AmTran &
      Kingmor Supply.  7:30am to 8:30am
      Number of persons attending ___________________

  VI. Tuesday Lunch (Navistar International)  

      Number of persons attending ___________________

  VII.Tuesday Ice Cream Social sponsored by Western Branch
      Diesel   and Allison Transmission.  4pm
      Number of persons attending ___________________

  VIII. Tuesday Entertainment and Refreshments (after
        banquet) sponsored by Kingmor & K&M Supply.
        Number of persons attending __________________

  IX.  Wednesday Breakfast sponsored by 
       Freightliner Custom Chassis.  8am
       Number of persons attending ___________________

  *ADMISSION TO THESE SPECIAL EVENTS BY NAME TAGS ONLY - IF
  GUESTS ARE ATTENDING, SUBMIT THEIR NAMES ON ATTACHMENT "B"
  AND SUBMIT $10.00 PER GUEST ($15 PER PERSON AFTER JUNE
  1ST).