ADMINISTRATIVE

Enclosed are forms to request reimbursement for 
Occupational Preparation/Technology Educational equipment 
expenditures for Vocational Education.

Please submit your request for reimbursement on the 
enclosed form (NA.008) for all equipment listed in the 
Equipment Approved for Vocational Education Programs, 
1997 edition.  All other purchased equipment must have a 
letter of prior approval from a state program specialist.  
Invoices must be submitted with check numbers and dates 
paid.  REQUESTS FOR REIMBURSEMENT CANNOT BE PROCESSED 
WITHOUT THIS INFORMATION.  It is imperative, as in past 
years, that an equipment inventory sheet (Form NA.011) be 
completed for any purchased item costing $300 or more.  
Record/ item numbers are referenced in the approved 
equipment listing under individual program service 
headings.  A calculator tape must be attached to each 
program service group of invoices showing the total 
amount being claimed on the reimbursement request.

Please submit the completed forms to Patricia Brooks, 
Accounting and Finance, P. O. Box 2120, Richmond, VA  
23218, on or before June 11, 1999, for payment within 
this fiscal year.  Should you have any questions, please 
contact Mrs. Brooks at (804) 371-0033.

PDS:pft

Attachments:    A hard copy of this memo and its attach-
                ment will be sent to the superintendent's
                office.