COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 53
July 9, 1999

ADMINISTRATIVE

TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: Reimbursement of Tuition for Eligible Students with Disabilities Attending certain Regional Special Education Programs: Period Ending June 30, 1999
Enclosed are instructions and a list of certain regional 
special education programs that have been approved by the 
state.  This list provides the name of the approved program 
and the school code number, along with the disabling 
conditions approved for each program.  It should be noted 
that the disabling conditions listed are the only ones that 
are presently eligible for reimbursement.

        In the event that "NO" state funds are 
        being requested for the above-listed 
        category for this specific period, 
        please mark the cover page "NO", and 
        sign and return as indicated.

NOTE:  Eligible students with disabilities being served in 
approved regional programs are not eligible for ADM or 
other state aid.  Reimbursement from state special 
education funds is based on compliance with regulations of 
the Board of Education governing the disbursement of such 
funds as certified by the division superintendent.

A Tuition Grant Extract/Report Diskette must be provided 
with the Requisition for Reimbursement when state funds are 
being requested for regional reimbursement.  The completed 
Requisition for Reimbursement and Tuition Grant 
Extract/Report diskette should be sent by August 2, 1999, 
to Tony Faina, Office of Special Education Services, 
Department of Education, P. O. Box 2120, Richmond, Virginia 
23218-2120.

Should you have questions, please feel free to contact Mr. 
Faina at (804) 225-2700.

PDS:kts

Enclosure:      A hard copy of this memo and its attachment
                will be sent to the superintendent's office.



REIMBURSEMENT OF TUITION FOR ELIGIBLE STUDENTS WITH
DISABILITIES ATTENDING CERTAIN REGIONAL SPECIAL EDUCATION
PROGRAMS:  PERIOD ENDING June 30, 1999

INSTRUCTION

The K-6 version of the Special Education Student 
Information System collects regional program reimbursement 
data and is explained in the K-6 Manual.  If the K-6 
program fails to accept a tuition entry that you know to be 
correct, please provide a hard copy indicating the correct 
information along with your completed Tuition Grant 
Extract/Report diskette.  Upon receipt of the above 
information, the correction will be keyed for you by this 
office.

For your information and reference, please find attached 
INSTRUCTIONS FOR FORMATTING A DISKETTE.  It is hoped that 
this information will be useful and helpful.

IMPORTANT INSTRUCTIONS IN THE K-6 USER'S MANUAL ARE AS 
FOLLOWS:

Page 76-78:
        PRIVATE/REGIONAL TUITION DATA SECTION
                Private/Regional Tuition Grant Data Screen

Page 94-96:
        SUBMISSION OF PRIVATE/REGIONAL TUITION DATA SECTION
                K-6 MAIN MENU SCREEN
                        "Generate Required State Data"
                Generate Required State Data Screen
                        "Tuition Grant Extract/Report"

Please follow the instructions in this section of the K-6 
Manual, as it explains the actual extraction and processing 
of the private/regional tuition data.

The Payment Adjustment fields should be used only in the 
event of an overpayment or underpayment of state special 
education funds.  In these particular instances, a negative 
or positive entry may be made.  Under no circumstance 
should the Payment Adjustment fields be utilized for any 
other purpose.  Unless there is an adjustment to a previous 
semester's payment, these fields should remain blank.

Report only those students in regional special education 
programs who are eligible to participate in the tuition 
assistance program.  The programs currently approved are 
listed on the enclosed attachment.  PLEASE NOTE:  It is 
essential that the appropriate school number listed on the 
attachment form for an Approved Regional Program be used, 
regardless of the location of the regional program.  DO NOT 
USE THE LOCAL SCHOOL DIVISION NUMBER THAT MAY ALSO HAVE 
BEEN ASSIGNED TO THAT PARTICULAR REGIONAL SCHOOL AND/OR 
REGIONAL PROGRAM.  The tuition reimbursement system is 
programmed to accept only the school number and disabling 
condition(s) as specified on the enclosed attachment.

The completed Tuition Grant Extract/Report diskette should 
be properly labeled as "Tuition Reimbursement" with the 
name of the school division, three-digit school code 
number, and the name and telephone number of the contact 
person and packaged and included with the Requisition for 
Reimbursement Form for the period ending June 30, 1999.  
Prior to mailing, please check the diskette to make sure 
that the extract is included.

Reimbursement under regulations governing tuition 
assistance in approved public programs will be made to the 
participating school division.

I. COMPLETING THE REQUISITION FOR REIMBURSEMENT FORM

Please check Section A, indicating your request for state 
special education categorical funds.  The completed form 
should be signed and forwarded to this office with the 
Tuition Grant/Extract Report diskette.  Please Note:  If 
state funds are being requested, it is required that a 
Tuition Grant/Extract Report diskette be enclosed.  If "No" 
state funds are being requested, you should sign and return 
the "Requisition for Reimbursement Form" to this office.




JD. 006

OFFICE OF SPECIAL EDUCATION     RETURN BY August 2, 1999 AND
STUDENT SERVICES DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120

SPECIAL EDUCATION/REGIONAL TUITION
REQUISITION FOR REIMBURSEMENT:  PERIOD ENDING JUNE 30, 1999

CITY/COUNTY/TOWN ____________________ DIVISION CODE _______


REIMBURSEMENT OF TUITION FOR ELIGIBLE STUDENTS WITH 
DISABILITIES ATTENDING CERTAIN REGIONAL SPECIAL EDUCATION 
PROGRAMS:

REIMBURSEMENT REQUESTED
(Please Check)

A. REGIONAL PROGRAM TUITION ___ Yes* ___ No  $__________

*Tuition Grant Extract Report diskette Must be enclosed.


        This is to certify that the expenditures listed in 
this request for reimbursement have been paid in accordance 
with the federal/state policies and/or regulations of the 
Board of Education.  It is further certified that 
documentation is retained and available upon request to 
support the claim, which is subject to federal and/or state 
audits, as required.


_________________   ____________________________________
        Date        Signature of Division Superintendent




SCHOOL ROSTER - 1998-99

SCHOOL                                        APPROVED 
  NO.     SCHOOL NAME           DAY     RES   DISABILITIES

280-0010  COOPERATIVE CTR FOR      X          SPD SED AUT MD TBI
          EXCEPTIONAL CHILDREN

281-0010  MIDDLE PENINSULA REG     X          SPD MD

282-0010  LAUREL                   X          SPD AUT MD

284-0010  NW REGIONAL ED PROGRAM   X          SPD AUT MD SED

285-0010  NEW HORIZONS             X          SED AUT

286-0010  PIEDMONT REG ED          X          SPD SED AUT MD

287-0010  SHENANDOAH VALLEY REG    X          SPD SED AUT MD HI 
                                              TBI

288-0010  SECEP                    X          SPD SED AUT MD

290-0010  NORTHERN VA SE REG       X          SPD SED AUT HI
          PROGRAM

291-0010  CENTRAL VA REG SPECIAL   X          SED HI
          ED PROGRAM

299-0010  ROANOKE REG SE PROGRAM   X          SPD HI AUT MD

247-0010  WOODROW WILSON REHAB     X     X    SPD SED MH TBI HI

292-0010  HENRY/MARTINSVILLE       X          SED HM SPD
          REG PROGRAM




INSTRUCTIONS FOR FORMATTING A DISKETTE


Formatting is the preparation of diskettes for storage of 
information.  There are several different versions of the 
format command that can be used.  The version that you use 
depends upon the type of diskette and the type of disk 
drive in which the diskette is being formatted.

In order for us to be able to read the Tuition Grant 
diskettes you send, the diskettes should be properly 
formatted.  Below is a table that identifies the more 
commonly used diskette types and disk drive specifications.  
The correct version of the format command will appear in 
the row for your diskette type and drive type.  The format 
command uses the parameter "d:" to indicate the disk drive 
designation.  For example, your 5 = drive may be the "A:" 
drive.  Instead of typing "FORMAT D:", replace the drive 
designation with "A:" and type "FORMAT A:".

To verify that the disks were formatted correctly, perform 
the CHKDSK command on the newly formatted diskette.  The 
format for the CHKDSK command is "CHKDSK d:".  When the 
command returns the disk information, compare it to the 
information in the fourth column of the table that 
corresponds to your diskette type and disk drive.  If the 
"total disk space" numbers are the same, the diskette is 
formatted correctly.


             DRIVE  
DISK TYPE    TYPE   FORMAT COMMAND         SPACE INFO.

5.25" DSDD   DSDD   FORMAT d:              362,496 bytes total
                                           disk space

5.25" DSDD   HD     FORMAT d: /T:40 /N:9   362,496 bytes total
                                           disk space
5.25" HD     DSDD   Cannot be formatted     

5.25" HD     HD     FORMAT d:              1,213,952 bytes 
                                           total disk space

3.5" DSDD    DSDD   FORMAT d:              730,112 bytes total 
                                           disk space

3.5" DSDD    HD     FORMAT d: /T:80 /N:9   730,112 bytes total 
                                           disk space

3.5" HD      DSDD   Cannot be formatted     

3.5" HD      HD     FORMAT d:              1,457,664 bytes 
                                           total disk space

3.5" DSHD           FORMAT d:              1,457,664 bytes
                                           total disk space