SUPTS. MEMO. NO. 63
July 23, 1999
|FROM:||Paul D. Stapleton
Superintendent of Public Instruction
|SUBJECT:||Internet Connectivity Survey|
The Department of Education has previously surveyed school divisions to determine school division access to the Internet. Based upon the results of that survey and anticipated connectivity gains as the result of e-rate funding, it has become evident that a better understanding is needed of the level and extent of Internet connectivity within each school building. We expect to be asked to provide this information to the Virginia General Assembly and other parties interested in improving Internet access and network-based services to our schools. A brief survey has been developed to collect information on each school in your division. We ask that this survey be completed by the division's technology coordinator. The survey requests the number of Internet capable and connected computers in various types of rooms in each school, the type of Internet connection and whether this connection is via a wide area network. We are also asking if Internet filtering is in use for the school and the name of the Internet Service Provider. The survey is automated using Microsoft Excel version 5. Technology coordinators may download the survey from the Technology Division web page at: www.pen.k12.va.us/VDOE/Technology, complete it, and E-mail the resulting file to the Department of Education using the E-mail address firstname.lastname@example.org. Data definitions are contained within the worksheet and detailed instructions are attached to this memo. Please complete and return the survey to the Department no later than August 16, 1999. Questions may be directed to Lan Neugent, assistant superintendent for technology, via E-mail at email@example.com or by phone at (804) 225- 2757 or Bethann Canada, director of MIS, via E-mail at firstname.lastname@example.org or by phone at (804) 225-2951. Thank you in advance for your assistance. PDS/emt Attachment: A hard copy of this memo and its attachment will be sent to the superintendent's office. Virginia Department of Education Division of Technology Internet Connectivity Survey Instructions July, 1999 Step 1: Download the survey file from the Technology Division's web page: www.pen.k12.va.us/VDOE/Technology/, saving the file on your hard drive. The file is called is-div.xls. Step 2: Open the file using Microsoft Excel and complete the contact information on the first page. Use ENTER to move from cell to cell. Step 3: Select your school division name from the drop down list box. Verify that it is correct. An Excel worksheet will now be populated with the names of the schools in your division. Step 4: Supply the information requested for each school, using ENTER or the arrow keys to move from cell to cell. Click on the question marks above each column heading for a definition of the data to be entered. Columns `F' through `J' require numeric values and must contain a number. If there are none, then enter `0' (zero). For columns `K' through `M', please select the appropriate option button. If applicable, fill in the requested text in column `N'. Step 5: When information has been entered for all schools, press ENTER and click on the `Validate' button to edit your data. Should your data contain errors, explanatory messages will direct you to correct them. When all errors have been eliminated, save the form by clicking the `Save' button. A file named IS-xxx.xls (where xxx is your school division number) will be created. Take note of the file location. Step 6: Attach the file IS-xxx..xls to a message and E- mail it to: email@example.com. Please return the information by August 16, 1999.