ADMINISTRATIVE

Enclosed is a copy of the data collection form, Report of Summer School
Average Daily Attendance, 1999 Summer Term (SA.089), and the instructions 
for completing the form.

Each year the Department of Education is required by law to file state 
aggregate expenditure and attendance (ADA) data for the preceding fiscal 
year with the U.S. Department of Education (USDOE).  The USDOE then uses 
the expenditure data and the ADA data in calculating state per-pupil 
expenditures which are used in part in determining federal allocations for 
ECIA Chapter 1, Impact Aid, Handicapped Education Aid, and Indian Education 
Aid. It is important that the data we report be as accurate as possible so 
that Virginia receives its equitable share of these funds.

All applicable Board of Education pupil attendance regulations, definitions, 
instructions, and procedures are to be followed in recording promotion and 
retention of summer school pupils.

Please return one copy of the attached reporting form to the address provided 
by September 17, 1999. 

If you have questions or require assistance, please call Mona Mallory at 
(804) 225-2949.


PDS/el
Attachments:    A hard copy of this memo and its attachment
                will be sent to the superintendent's office.

8/99

        INSTRUCTIONS

        Report of Summer School Average Daily Attendance (ADA)
        Summer School, 1999


Each school division is to complete the attached Report of Summer School 
Average Daily Attendance, 1999 Summer School.  If your school division did 
not operate a summer school, check the "no" response and respond zero to 
each question.  If your school division operated a summer school, check 
the "yes" response and report the requested information using the definitions 
provided below.

Summer school average daily attendance (ADA) for the division is determined 
by:  1.) calculating ADA for each class; 2.) summing ADA across all classes 
in each school; and 3.) summing ADA across all schools in the division.  
Class ADA is calculated by dividing the aggregate days attendance (total 
days present) by the number of days the class is in session.  When a pupil 
is enrolled in more than one class, days present should be counted only in 
one class each day.

For purposes of this report, refer to the definition and explanation of 
summer school as specified under program code 600, Summer Program, of the 
Financial Section of the 1989-90 Annual School Report (See Regulatory Supts. 
Memo. No. 9, March 15, 1989).  This is as follows:

Definition:  The school session for elementary and secondary students carried 
on during the period between the end of the regular day school term and the 
beginning of the next regular day school term.

Include expenditures for summer schools, both regular and remedial, 
administered by the regular school authorities and supervised in a structured 
program by the principal (or other person serving in that capacity) of the 
school which is sponsoring the summer program.

On the attached report, include attendance data only for pupils participating 
in a program as defined above and for which expenditures are made under program
code 600.  Do not include attendance data for pupils in program code 500, Other
Programs (Co-Curricular) or program code 800, Non-Regular Day School Programs
(Headstart, Preschool).

The completed report must be signed by the division superintendent and returned
to the Department of Education by September 17, 1999.  The return address is 
provided on the reporting form.

If you require assistance or have any questions, please call Mona Mallory at
(804) 225-2949.