COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 72
August 13, 1999

ADMINISTRATIVE

TO: Division Superintendents
FROM:
 
Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT:
 
1999-2000 IDEA, PL 105-17 Part B 
Grant Awards for Special Education

 
Part B (Section 613) Flow Through

This memorandum is the official grant award notification under the provisions 
of the Individuals with Disabilities Education Act (IDEA) Amendments of 1997.  
The grant award is based on the per pupil amount of $619 multiplied by your 
division's December 1, 1998, count of children with disabilities ages 3-21.  
The amount of flow-through funds available to each division is reflected on 
the attached grant award list.

This memorandum serves as the notice of the approval of your 1999-2000 Annual 
Special Education Plan.  The award was predicated upon the approval by the State 
Superintendent of Public Instruction of your 1999-2000 Annual Plan for Special 
Education and Part B Funding Application.

The total state grant under IDEA increased significantly for the period 
beginning July 1, 1999.  The per pupil amount used to determine the local 
school division's grant increased by $64 over last year's amount. Because 
of the increase all school divisions must submit a budget amendment for the 
1999-2000 grant period.

The grant period extends from July 1, 1999, through September 3, 2001.  Funds 
are provided to school divisions through a cost reimbursement process.  Your 
division's expenditures will be reimbursed based upon an approved budget 
reflecting the actual award amount.


Part B (Section 619) Preschool Grants

This memorandum is the official grant notification to school divisions that 
have approved applications under Section 619 Early Childhood Special Education 
Programs.  Awards are based on a formula that addresses the December 1, 1997, 
child count data for children ages 3 - 5 and population and poverty factors.  
The amount of each division's award is shown on the attached grant award list.

The 1999-2000 grant period is July 1, 1999, through September 20, 2000.  Funds
may not be encumbered after September 30, 2000.

Note:  The beginning dates of the Section 613 and Section 619 grants are based 
       on the date a substantially approvable annual plan and applications were 
       submitted by the local school division to the Virginia Department of 
       Education.  The column headed "FIRST DATE FUNDS CAN BE OBLIGATED" 
       indicates the date funds may be charged to the grant.

Reimbursements

Reimbursement for expenditures pursuant to this program cannot be honored if 
program or budget modifications are carried out without prior approval.  Funds 
available under the provisions of IDEA, Part B, must be used to provide special 
education and related services to children with disabilities as outlined in your 
division's approved 1999-2000 applications (Flow Through or Pre-school).

Requests for reimbursement must be submitted to the Virginia Department of 
Education within 60 days of the close of the grant period.  This is necessary to 
ensure that the federal funds will be available to provide reimbursement to the 
localities.

Amendments to the Annual Plan/Funding Applications

Amendments to the policies and procedures submitted with the 1999-2000 annual 
plan and applications for federal funds must be submitted to VDOE when the 
school board approves them.  Changes to procedures, forms, or other backup 
documentation submitted with the plan also should be submitted as implemented.  
The annual plan should be a reflection of current policies, procedures, and 
practices of the local school division.

Questions pertaining to the Flow Through awards may be directed to Tony Faina
at (804) 225-2700.  Questions concerning the Pre-school awards should be 
addressed to Mrs. Linda Bradford, at(804) 225-2675. Questions regarding the 
plans not yet approved should be addressed to the special education technical 
assistant assigned to your school division. 

PDS:kts

Attachments:    List of grant awards 
                A hard copy of this memo and its attachment
                will be sent to the superintendent's office.