SUPTS. MEMO. NO. 75
August 20, 1999
||Paul D. Stapleton
Superintendent of Public Instruction
||Change in Compulsory School Attendance Learnfare)
Procedures in the Temporary Assistance for Needy
Families (TANF) Program
The Department of Social Services has notified my staff of an impending change in the TANF Learnfare procedures. Learnfare is a requirement of the TANF Program (formerly the Aid to Families with Dependent Children Program) that ties school attendance to eligibility for cash assistance. The school divisions' role is to identify and report truant TANF children to the local department of social services. Currently, school divisions can identify these children by accessing a TANF database via an electronic bulletin board system (BBS). Under the new procedure, the same data will be available but will be transmitted at the beginning of each month by e-mail. The new process is expected to be up and running sometime in October. In order to complete the new process, the Department of Social Services has requested that each school division superintendent designate a Learnfare coordinator to whom the data will be sent. The coordinator will complete and return the attached form, providing contact information. The person assigned this responsibility must have access to a computer which meets the following specifications to ensure that the data can be successfully received. They are as follows: IBM compatible Pentium processor or Apple Macintosh version 7 or later Windows95 or later version operating system for IBM compatibles The Internet access should be browser-based: Netscape and Internet Explorer 4.0 or later are preferred. Possible e-mail clients are Outlook98, Outlook Express 4.0 or later, and Eudora. The information to be received in the Learnfare e-mail is protected under the Virginia Privacy Protection Act of 1976 (Code of Virginia, 2.1-377 et seq.). As a result, the Department of Social Services asks that this e-mail be received on a computer which is in a secure location and can be locked when unattended. Additionally, this e-mail will come to you encrypted. You will receive a "key" that will allow the authorized recipient to decrypt the e-mail after receipt. If you have any questions about the Learnfare policy, please contact Carolyn Ellis, TANF program consultant, by phone at (804) 692-1738, or by e-mail at firstname.lastname@example.org. If you have technical questions, please contact Jack Reid, Learnfare technical coordinator, by phone at (804) 692-1032, or by e-mail at email@example.com. The Learnfare program is a valuable tool for reducing truancy and the associated problems faced by children who do not complete high school. With this improved technology, we can provide a vital link in promoting the partnership between schools, social services, and TANF families in helping children overcome barriers to a good education. Thank you for your cooperation with this worthwhile program. PDS/mwc Attachment: A copy of this memo and its attachment will be sent to the superintendent's office.