SUPTS. MEMO. NO. 80
September 17, 1999
|FROM:||Paul D. Stapleton
Superintendent of Public Instruction
|SUBJECT:||Report of Dropouts, 1998-99 School Year|
In order for the Department of Education to meet Commonwealth legislative reporting requirements, the 1998-99 Report of Dropouts must be completed for certain schools in your division and is due in Richmond no later than Thursday, November 4, 1999. Completed reports should be emailed to firstname.lastname@example.org. (Note when emailing, there is no period at the end of the address, this period is for punctuation only). The dropout report must be submitted by: 1. Schools that had membership in any of grades 7 through 12, and 2. Schools that had students age 12 or older (on January 1, 1999) in ungraded classrooms during the 1998-99 school year (e.g., self- contained special education classrooms or alternative education programs for which separate attendance registers were kept). The dropout report should not be completed for vocational, technical, special education, or alternative education centers providing specialized instruction to students officially enrolled at other schools. The data that were previously reported in Section 3, Count of Dropouts who were Ungraded Students Age 14 and Above, is no longer required and has been deleted from the 1998 - 1999 dropout report. A custom-designed dropout spreadsheet can be downloaded from the Department of Education's website at http://www.pen.k12.va.us by selecting "Data and Publications" and then selecting "Report of Dropouts 1998-99." The complete address is: http://www.pen.k12.va.us/VDOE/Publications/Dropouts/datacoll/coll. htm to access the dropout spreadsheet. The dropout report can be completed using either Excel 5.0 or Excel 97. Information is required about the central office contact person who can answer questions regarding the 1998-1999 dropout report for all schools. In the Excel spreadsheet, contact information is requested on the first worksheet. The statistics on dropouts will be made available to the Virginia General Assembly, and the information will be included in the School Performance Report Card in January 2000. Because of the short period of time we have in which to process and publish dropout statistics, any reports received before our stated due date will be sincerely appreciated. Questions or comments relating to the Report of Dropout should be directed to: Data Administration Management Information Systems Virginia Department of Education P. O. Box 2120 Richmond, Virginia, 23218-2120 Telephone: 804 225-2099 Fax: 804 371-8978 PDS/dmb Enclosures: A hard copy of this memo and its attachment will be sent to the superintendent's office.