COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO. NO. 89
October 22, 1999

ADMINISTRATIVE

TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: Report of Children and Youth With Disabilities Receiving Special Education on December 1, 1999


Under the provisions of the Individuals With Disabilities 
Education Act (IDEA), local education agencies are required 
to make an unduplicated count of students with disabilities 
receiving a free, appropriate public education on December 
1, or the closest day to December 1.  

Because these data form the basis for state and federal 
funding, information submitted is subject to audit by the 
United States Department of Education, Virginia Department 
of Education, and Auditor of Public Accounts.  Therefore, 
documentation of age and disability for students reported 
must be maintained at the local level.

All school divisions are required to use the Special 
Education Student Information System (K6) software to 
generate the student data file onto a diskette for the 
December 1, 1999 report.  Submission of the diskette with 
the attached certification statement to the Department of 
Education constitutes certification that all data are true 
and correct.

Individual student records received by the department are
processed via use of student identification numbers.  While
particular student identification numbering conventions are
left to local discretion, the Department of Education does
require that when two or more school divisions report the 
same student, they must agree upon and use a common identification
number.  All other required data elements must also be identical.
Inaccurate reporting of student data may result in loss of federal
and state funding or overpayments to localities.

Data submitted to the Department of Education must reflect 
the status of students with disabilities as of December 1, 
1999.  A properly developed individualized education program 
(IEP) services plan (for students unilaterally placed by 
parents in private school but receiving some special 
education) or individualized family service plan (IFSP) must 
be on file for each disabled student reported to the 
Virginia Department of Education.

Diskette and certification statement should be mailed to Mr. 
Paul J. Raskopf, Office of Special Education and Student 
Services, Department of Education, P.O. Box 2120, Richmond, 
VA 23218-2120 and should be received by the Department no 
later than Tuesday, December 7, 1999.  Should you have any 
questions or need assistance, please contact Mr. Raskopf by 
phone at 804-225-2080, by e-mail at praskopf@pen.k12.va.us 
or by FAX at 804-371-8796.  


PDS/crv
Attachment:     A hard copy of this memo and its attachment
                will be sent to the superintendent's offfice.


 Please sign and return with diskette to:



Mr. Paul J. Raskopf
Department of Education 
Office of Special Education
  and Student Services
P.O. Box 2120
Richmond, VA 23218-2120.





                  CERTIFICATION STATEMENT



I certify that the information in the individual student 
data files contained in the attached diskette accurately 
reflects the December 1, 1999 status of students with 
disabilities receiving services in accordance with a 
properly developed individualized education program (IEP), 
services plan (for students unilaterally placed by parents 
in private school but receiving some special education) or 
individualized family service plan (IFSP).



School
Division: ____________________________School Code: _______



Superintendent's

Signature: _________________________________Date:___________
.