SUPTS. MEMO. NO. 17
February 5, 1999
|FROM:||Paul D. Stapleton
Superintendent of Public Instruction
|SUBJECT:||Year 2000 and Century Date Change Initiative (CDCI) Data Exchange Organizer|
As the Year 2000 rapidly approaches, organizations world- wide are hard at work to ensure that their software, computers, infrastructure, and suppliers will continue to function properly as January 1, 2000, approaches. Utilizing prudent management effort and models provided by the Century Date Change Initiative (CDCI) Project Office, the Department of Education has been executing its internal Year 2000 (Y2K) Compliance and Readiness Plan. One of the essential functions provided by the Department of Education is the collection of various data from local education agencies, detailing student counts, progress, and expenditures which provide needed information for legislative and funding requirements. It is essential that the computer systems that generate data files, spreadsheets, hardcopy, or data for transfer to manual input forms continue to be operational and accurate in the Year 2000 and beyond. In a previous Superintendent's Memo (No. 172, Informational, November 20, 1998), the Department of Education presented a Year 2000 (Y2K) Checklist for each LEA to use to provide much needed data on their Y2K readiness. To date the response has been slow and spotty. The above-mentioned memo requested monthly reports until June 1999 or until Y2K compliance is achieved. Due to the significance of state agencies' reliance on a number of external organizations to provide data, the CDCI has created the "Data Exchange Organizer." This web-based data base can be used by state agencies to identify their data exchange partners and assist in establishing their contact with the appropriate responsible person to facilitate Y2K testing. We have entered each LEA into this data base, and are requesting that each LEA access the Organizer (at the CDCI website, www.cdci.state.va.us), and provide the contact and readiness status information. In order to make this process as simple as possible, we have created only one omnibus data exchange, which will encompass all data collections done by the Department of Education. I am requesting that each LEA start or continue using the Y2K Checklist, filed monthly, to help us understand how each individual LEA is progressing with Y2K readiness. Checklists should be sent to: Diane Eddleton Office of Management Information Systems P.O. Box 2120 Richmond, Virginia 23218-2120 For further information regarding the Checklists, CDCI Data Exchange Organizer, you may contact the following: Dennis Weiss, Y2K Coordinator (804) 225-2941 Scott Fairholm, CDCI (804) 786-1434 x3007 Office of MIS (804) 225-2099 PDS/djw Attachments: A hard copy of this memo and its attach- ment will be sent to the superintendent's office.