COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO. NO. 18
February 5, 1999

INFORMATIONAL

TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: 1998-99 Vocational Education Entitlements and Equipment Reimbursement


The financial reports have been tabulated, and final state 
entitlements for vocational education are attached.  A 
payment will be made to school divisions on the February 
16, 1999, electronic funds transfer (EFT) for the 
occupational preparation and adult funds.  

Enclosed are reimbursement forms for occupational 
preparation/technology education equipment expenditures. 
The completed forms should be submitted to Mrs. Patricia 
Brooks by June 11, 1999.  Reimbursement may be submitted 
for the equipment in the Recommended Equipment Approved for 
Vocational Education Programs listing, 1997 edition.  All 
other purchased equipment must have a letter of prior 
approval from a state program specialist.  Invoices and/or 
purchase orders should not be submitted without check 
numbers and dates paid.

It is imperative that the Inventory of Equipment Purchased 
With Vocational Funds (Form NA.011) be completed for any 
purchased item costing $300 or more.  Record/item Numbers 
can be referenced to the Recommended Equipment Approved for 
Vocational Programs listing under individual program 
service number headings.  A calculator tape must be 
attached to the purchase order for each program service or 
invoices should be provided showing the total amount being 
claimed on the reimbursement request.  Reimbursement for 
equipment will be 50 percent of the total expenditures 
claimed up to your approved entitlement amount.

Any questions concerning the entitlements may be addressed 
to Mrs. Leigh H. Williams, Budget Analyst, at (804) 225-
2025.   Questions concerning equipment may be addressed to 
Mrs. Patricia Brooks, Accountant Senior, at (804) 371-0033. 
If additional information is needed, please contact Dr.Neils W.
Brooks, Director, Office of Vocational and Adult  Education
Services, at (804) 225-2847.

PDS/lw

Attachments:    A hard copy of this memo and its attach-
                ment will be sent to the superintendent's
                office.