COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 66
March 26, 1999

INFORMATIONAL

TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: Student Count for Standards of Learning Booklets
The Department of Education will assist school divisions 
in complying with the Standards of Accreditation by 
printing copies of the Standards of Learning, the state 
graduation requirements, and the testing schedule for 
distribution to each school division.  The materials from 
the Department will be mailed to each division in time 
for distribution in the fall.  In order to avert some of 
the problems we had with this year's distribution, we are 
asking you to give us your best estimate of your 
projected student membership for fall 1999.

Instructions for the count are included on the attached 
page.  Please return this information no later than April 
16, 1999.  If you need additional information or require 
assistance, please contact Janet Christopher, Bernie 
Chamberlain or Mona Mallory at (804) 225-2099.

PDS/eh
Attachment


           INSTRUCTIONS FOR SOL BOOKLET COUNTS

Standards of Learning (SOL) booklets will be printed and 
shipped to schools for distribution to all students in 
September 1999.  We have provided an estimated fall 
membership count by K-3, 4-5, 6-8, and 9-12 for each 
school in your division on a web page at the following 
address:

http://www.pen.k12.va.us/VDOE/Publications/solbook.html    

Please review these counts and submit any revisions by 
Friday, April 16, 1999.  To ensure that you receive an 
accurate number of booklets for each school, please give 
us your best estimate of the projected student membership 
for fall 1999.

To facilitate revision of the counts, there is an Excel 
file to the right of your school division name, which you 
can download and save as a file on your computer.  You 
can then open this file into Excel and make any necessary 
changes.  After making any changes, be sure to save the 
file.

If you have any rising 8th grade students who will be 
taking courses that require end-of-year SOL tests, please 
include these counts in the "Total 9-12" section, even 
though these grade levels are not offered in that school.  

If you will be opening a new school in your division, 
please add all information for that school.  School 
numbers for new schools may be left blank if they are not 
available.  If you have a school on the list that will be 
closed, zero out the counts and indicate "CLOSED" in the 
column to the right of the "TOTAL 9-12" column for that 
school. 

Please attach the revised file to an E-mail message and 
send it to solbooks@pen.k12.va.us using the 
Superintendent's secure mail account (SUPTxxx.).  Your 
counts will be updated on the web page once the revisions 
are received.  

If you do not have access to Excel, submit changes by fax 
or mail using one of the following options:

1. You can print off your report and mark in red your 
changes; or
2. You can type and submit the revised counts using the 
following format:

School No.      School Name       Total K-3       Total 4-5
          Total 6-8       Total 9-12

For additional information and assistance, you may 
contact Janet Christopher, Bernie Chamberlain, or Mona 
Mallory at (804) 225-2099.

Return this information no later than Friday, April 16, 
1999 via mail to the office of MIS, Virginia Department 
of Education, P. O. Box 2120, Richmond, VA  23218-2120, 
fax to (804) 371-8978, or E-mail to 
solbooks@pen.k12.va.us.