SUPTS. MEMO. NO. 98
May 7, 1999
|FROM:||Paul D. Stapleton
Superintendent of Public Instruction
|SUBJECT:||Report of Combined (Regular and Summer) Term Graduates, 1998-1999|
The Report of Combined Term (Regular and Summer) Graduates for the 1998-1999 school year has been revised to collect information required for vocational education accountability measures that states must implement as a result of federal legislation that President Clinton signed on October 31, 1998. One of these measures requires "student attainment of a secondary school diploma or its recognized equivalent, a proficiency credential in conjunction with a secondary diploma, or a post-secondary degree or credential." In an effort to consolidate our reporting requirements, figures for the number of vocational program completers by diploma/certificate type will be requested in the graduate report. A vocational program completer is a student who has met the requirements for a vocational concentration or a vocational specialization and all requirements for high school graduation or an approved alternative education program. Please refer to the Guide to Vocational Program Planning in Virginia for further details. The revisions to the report also eliminate graduate data for students with disabilities, since this information is available from reports collected by the special education office. In response to requests from many school divisions, the graduate report format will change so that all data for each secondary school will be recorded within an Excel spreadsheet. We will make available on our website a custom designed spreadsheet that can be downloaded and used with Excel 5.0 or Excel 97. File layouts will also be provided for submitting the data as an ASCII flat file. We strongly encourage school divisions to submit their graduate reports electronically; however, school divisions that are unable to submit their reports with Excel or ASCII may request paper forms. A sample copy of the revised 1998-1999 graduate report is included for your review. Please note that the request for the number of graduates by degree/certificate and plans broken down by racial/ethnic and gender categories does not change. Final tables, detailed instructions, reporting formats, and a list of edit procedures will be sent to division superintendents later this month. Graduate reports for each secondary school in the division should be completed and returned to the Department of Education by September 3, 1999. Questions relating to the Report of Graduates should be directed to the staff in Data Administration at (804) 225- 2099. PDS/dmb Attachment: A hard copy of this memo and its attach- ment will be sent to the superintendent's office.