SUPTS. MEMO. NO. 124
June 11, 1999
|FROM:||Paul D. Stapleton
Superintendent of Public Instruction
|SUBJECT:||Procedure for Providing Feedback on Standards of Learning Tests|
The Board of Education and the Department of Education are committed to continually reviewing our reform efforts and providing opportunities for educators to send feedback regarding them. With this in mind, a formal process for receiving feedback regarding the Standards of Learning (SOL) tests has been developed. While many teachers and school divisions have provided such feedback in the past, a more formal process has been developed to encourage even more information to flow to the Department. Each summer, and at other times during the year, the Content Review Committees meet to review potential test items, field test results, and eventually test forms. The feedback regarding SOL tests will be forwarded to these committees and to the test contractor for consideration. It is important for the teachers on the Content Review Committees to have feedback from their peers regarding their work. SOL tests are administered as many as three times a year in some school divisions. Opportunity to provide feedback will be provided after each administration. The process will commence with the fall 1999 test administration. The SOL tests are secure and each person who works with them signs a security agreement acknowledging that the content of the tests must not be discussed outside the testing situation. It is very likely that feedback regarding the SOL tests will refer to specific test content. The procedure that has been developed allows this feedback to take place during the period in which division staff may review the SOL tests as outlined in Informational Superintendent's Memo. No. 70, dated April 2, 1999. During these review sessions, the division staff may complete a feedback form regarding the tests. The process requires that each school division's Director of Testing serve as the contact person for the feedback forms and must be responsible for forwarding them to the Department of Education in the prescribed manner. Outlined below are the steps that will be used in the SOL test feedback process. A sample of the form that will be used is included with this memo. The actual forms will be sent to your Division Director of Testing prior to each test administration beginning with the fall 1999 administration. 1.Teachers should be provided the opportunity to complete the feedback forms in a group setting at the school level convened in the manner described in Informational Superintendent's Memo. No. 70, dated April 2, 1999. 2.Completed forms should be collected by the person at the school level designated by the Division Director of Testing to monitor the review. Feedback forms should then be placed in a sealed envelope and forwarded to the Division Director of Testing. Transmittal of these forms should be in a manner that both parties feel is secure. 3.The Division Director of Testing is asked to collect all feedback forms for the school division and submit them as one package to the Division of Assessment and Reporting at the Department of Education. Please submit them to the department via a form of receipted mail. 4.A deadline for receipt of this information for each test administration will be provided to the Division Director of Testing. We appreciate your cooperation in working with staff and the Department of Education to provide this important feedback. Should you have any questions regarding this process, please feel free to call the Division of Assessment and Reporting at (804) 225-2102. PDS/CMH/jc Enclosure: A hard copy of this memeo and its attachment will be sent to the superintendent's office.