COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 133
July 2, 1999

INFORMATIONAL

TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: Fiscal Year 1999-00 Monthly Payment Plan - State Funds
  Listed below is the payment schedule for those Direct Aid to
  Public Education accounts that will be paid by electronic
  data interchange (EDI) on a regular payment schedule for
  1999-00.

  Bi-monthly EDI's on         Basic Aid
  the 15th & 30th             Retirement(Instructional &
                                Non-Instructional)
                              Social Security (Instructional
                              & Non-Instructional)
                              Vocational Ed (SOQ)
                              Remedial Ed (SOQ)
                              At Risk
                              Special Ed (SOQ)
                              Gifted Ed (SOQ)
                              Maintenance Supplement
                              Textbooks
                              Lottery
                              Lottery Hold Harmless
                              K-3 (beginning in December)
                              Salary Supplement (beginning
                                in January, 2000)

  Quarterly EDI's             Dropout Prevention             
                              SOL Materials
                              SOL Remediation (3 payments
                                Sept, Dec, Mar)

  With the exception of the Lottery Hold Harmless, K-3 class
  size reduction, additional teachers, dropout prevention, and
  SOL remediation payments, all of these accounts will be
  adjusted after March 31, 2000, Average Daily Membership
  (ADM)  is received.  Enrollment Loss will be finalized after
  the March 31 ADM is reported.  Fifty percent of the Remedial
  Summer School payment will be sent in August and the balance
  in October after actual summer school enrollment is
  collected.  

  Current estimates of March 31, 2000, ADM will be
  recalculated this fall based on actual September 30, 1999,
  membership.  If the new estimates differ significantly from
  the current estimates, the accounts  will be recalculated
  using the new values.  If the estimates do not differ
  significantly, payments will continue to be made on the
  current estimates until actual March 31, 2000, ADM is known.

  Until that time, payments will be made on the estimated
  entitlements as projected in Regulatory Supts. Memo. No. 1
  dated March 3, 1999.  The following accounts will be
  adjusted as follows:

     1.   Basic Aid,  Gifted Education, Retirement, Social  
          Security, Textbooks, Maintenance Supplement, 
          Salary Supplement, Lottery - These accounts are 
          calculated on adjusted ADM.

     2    Vocational Ed(SOQ), Special Education (SOQ),
          Remedial Education, At-Risk - These entitlements
          are calculated on unadjusted ADM.

     3.   Reduced K-3 Class Size - September 30, 1999, Fall
          Membership will be used for the final entitlement
          calculation.  This account will be paid bi-monthly,
          beginning January 15, 2000.

     4.   Truancy, Reading Intervention, and At-Risk Four-
          Year Old Program - 50 percent of this payment will
          be transferred once the application has been
          approved and the remaining 50 percent will be 
          transferred in February 2000.

     5.   School Health Incentive Funds - 50 percent of this
          entitlement will be paid after the grant
          application has been reviewed by the local School
          Health Advisory Board and utilization of health
          service funds are certified.  The remaining 50
          percent will be paid after the March 31 ADM is finalized. 

     6.   Additional Teachers - This entitlement will be
          disbursed after the division superintendent
          certifies to the Department of Education that
          additional teachers are employed above those
          required by the Standards of Quality and K-3 class
          size reduction program.  These payments will be
          made in three equal payments in September, 
          December, and March.

     7.   Teacher Training - School divisions must submit to
          the Department of Educati  on a request for funding
          (due no later than Aug  ust 1, 1999) and a local
          plan for delivering a training program that meets
          stated objectives and requirements.  The Department
          of E  ducation will approve the request and plan
          by September 15.  50 percent of this entitlement
          will be paid after the request and plan have been
          approved.  The remaining 50 percent will be paid after
          the March 31 ADM is finalized.         

     8.   School Construction - Fifty percent of school 
          construction funds will be distributed in 
          December, 1999, after the certification has been
          received from the division superintendent.  The  
          final 50 percent will be distributed in May, 2000.

  Comments or questions should be addressed to Mrs. June
  Eanes, Budget Director, or Mrs. Leigh H. Williams, Senior
  Budget Analyst, at (804) 225-2025.

  PDS:lhw