SUPTS. MEMO. NO. 136
July 9, 1999
|FROM:||Paul D. Stapleton
Superintendent of Public Instruction
|SUBJECT:||Year 2000 Readiness Certification|
The Department of Education and all other state agencies are mandated by statute (Title 2.1, chapter 35.2, Article 7, Code of Virginia) to prepare Year 2000 plans, perform the appropriate remediation, and undergo rigorous certification reviews. Our compliance includes data exchange, especially the data provided to our agency by school divisions. I am requesting that each school division superintendent review the attached Year 2000 Readiness Disclosure form, evaluate the school division's readiness, and return the signed form by August 15, 1999. In previous Superintendent's memoranda (No. 172, Informational, November 20, 1998, and No. 17, Informational, February 5, 1999), the Department of Education provided a Year 2000 Checklist and requested monthly submission until June, 1999, or until full Year 2000 readiness has been achieved. Over the last three months, approximately 60 percent of school divisions have been providing the monthly checklist or have indicated they are 100 percent in compliance. The department is asking for continued submission of the checklist until December 1999, or until 100 percent complete. There are only six months left until our institutions cross over into the new millennium, and it is imperative, to assure the continued operation of our schools and school administration, that January 1, 2000 passes smoothly. One of the essential functions provided by the Department of Education is the collection of data from school divisions, detailing student counts and expenditures, which provide needed information for legislative and funding requirements. It is essential that the computer systems that generate data files, spreadsheets, hardcopy, or data for transfer to manual input forms continue to be operational and accurate in the Year 2000 and beyond. For further information regarding this form, you may contact Dennis Weiss, Y2K coordinator, Office of MIS at (804) 225-2941 or 225-2099. PDS/djw Attachment: A hard copy of this memo and its attachment will be sent to the superintendent's office.