COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120
SUPTS. MEMO. NO. 7
August 6, 1999

REGULATORY

TO: Division Superintendents
FROM: Paul D. Stapleton
Superintendent of Public Instruction
SUBJECT: Approval for Charging a Fee for the Laboratory Phase of Driver Education

 
On July 29, 1982, the Board of Education approved the guidelines for 
charging a fee for the laboratory phase of driver education.  Charging 
this fee is optional for local school boards and has no impact on the 
fee charged for the summer school driver education program (which 
continues to be authorized without prior approval from the Department 
of Education).  Such fees will not result in a prorata reduction in 
Basic Aid.  To be eligible to charge a fee during the regular school 
term, the division must meet the following criteria:

1. The fee charged plus the per pupil amount from state basic aid 
for driver education shall not exceed the actual average per 
pupil cost.

2. The fee shall be for the laboratory (behind-the-wheel) phase 
of the program only.

3. Request for fee approval will be made to the Department of 
Education (Accounting Office) and must be accompanied by a 
cost analysis for the laboratory (behind-the-wheel) phase of 
the program, based on the previous year's school term program 
and financial data.  The following expenditure, revenue, and 
program information (requested in Part I of the attached form) 
will be utilized in the analysis of a fee request:

a) Expenditures for vehicles including maintenance, insurance, 
gasoline, and rental, lease, or purchase of vehicles.

b) Expenditures for personnel.

c) Expenditures for equipment and supplies.

d) Reimbursement per student completing the laboratory phase 
of driver education included as a part of the Basic Aid 
funding (as computed by the Department of Education).

e) Students completing the laboratory phase of driver 
education.

4. Only fees approved by the Board of Education may be collected 
for the laboratory phase of driver education (Item 138.C.2.e, 
Chapter 935,1999 Acts of Assembly).

Applications for approval to charge a fee shall be submitted to the 
Accounting Office, utilizing the attached application form.  A memo 
will be sent to each applicable locality after the per pupil 
reimbursement from state Basic Aid has been calculated.

If you have any questions and/or concerns pertaining to this subject, 
please contact Marie G. Williams, director of accounting and finance, 
at (804) 225-2040.


AUTHORITY:      Item 138.C.2.e, Chapter 935, 1999 Acts of Assembly

PDS/MGW/mw

Attachment:     A hard copy of this memo and its attachment will be
                sent to the superintendent's office.

                                                      Attachment to:
                                                Reg. Supts. Memo No. 7



TO:             Accounting Office
                Department of Education
                P.O. Box 2120
                Richmond, Virginia 23218-2120

FROM:   ______________________________________________________Division

SUBJECT:        Request for State Board of Education Approval to Charge a 
Fee for Driver Education   

I. Expenditure and Program Data for School Term from Previous Year 
(1998 -99)

A. Vehicles

Rental, Lease, or Purchase                              $________________

Maintenance and Gasoline                                 ________________

Insurance                                                ________________

B. Personnel

Teacher                                                  ________________

Coordinators                                             ________________

Teachers Aides                                           ________________

Fringe Benefits                                          ________________

C. Equipment and Supplies

Simulator                                                ________________

Teaching Material & Films                                ________________

M.C.R. Equipment                                         ________________

On-Street Equipment                                      ________________

D. Total Cost                                           $________________

E. Pupils Completing Course
(As reported to Department of Education)                
        ________________

F. Cost Per Pupil (D divided by E)                      
        $________________


II. Per Pupil Fee to be charged for the 
Behind-the-Wheel Phase of Driver Education              
        $________________

III. I certify that the amount of fee to be charged for the regular 
school term behind-the-wheel phase of driver education, plus the 
State reimbursement, does not exceed the actual cost per pupil 
for this school division.




_____________________________________________________
Superintendent' Signature




_____________________________________________________
Typed Name




_____________________________________________________
Date


_____________________________________________________
Person Completing Form


_____________________________________________________
Phone Number


_________________________________________________________________
(For Department of Education Use Only)

Per Pupil Reimbursement from 
Basic Aid (as computed by State 
Department of Education)                              $________________