COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120


SUPTS. MEMO NO. 32
June 9, 2000

ADMINISTRATIVE
 

TO: Division Superintendents
FROM: Jo Lynne DeMary
Superintendent of Public Instruction
SUBJECT: Report of Combined (Regular and Summer) Term Graduates, 1999-2000

The Report of Combined Term (Regular and Summer School) Graduates for the 1999-2000 school year must be completed for all secondary schools in your school division and returned to the Department of Education no later than Friday, September 8, 2000.

Information is being collected on high school students with an Individual Student Alternative Education Plan (ISAEP) who have earned a General Educational Development Certificate (GED). For more information, please see Supts. Memo Number 94 dated May 5, 2000.

A custom-designed graduate spreadsheet can be downloaded from the Department of Educationís website at http://www.pen.k12.va.us by selecting "Reports" at the top of the homepage or "Data and Publications" at the bottom and then selecting "Collection of Combined (Regular and Summer) Term Graduates 1999-2000." The complete address is http://www.pen.k12.va.us/VDOE/Publications/grads/datacoll/coll.htm to access the graduate spreadsheet. Excel 97 or later versions should be used to complete the graduate report.

File layouts are attached for those school divisions that prefer to submit the graduate data as an ASCII flat file.

Information on the contact person for the 1999-2000 graduate report is required. In the Excel spreadsheet, contact information is requested on the first worksheet. For those submitting an ASCII flat file, contact information is requested on the header record.

To avoid duplicate reporting, graduates should be counted in the school in which they were officially enrolled and should not be counted in centers (vocational/technical, special education, alternative education, etc.) in which they received specialized instruction or training for a part of the day.

Each contact person for the Report of Graduates should coordinate the collection of the data for each school in the division and submit the data by e-mail to grads@pen.k12.va.us by the due date.

Questions or comments relating to the Report of Graduates should be directed to the above e-mail address or to Data Administration at (804) 225-2099.

JLD/BMC/dmb

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