P.O. BOX 2120

October 6, 2000

TO: Division Superintendents
FROM: Jo Lynne DeMary
Superintendent of Public Instruction
Subject: Survey of Limited English Proficient (LEP) and Refugee Students

The Department of Education has received a continuation of two federal grants to provide services to school divisions that serve LEP and refugee students. The survey will provide information that will facilitate the distribution of funds to eligible localities. Please note that enrollment is defined as the count of all LEP and/or refugee students enrolled (that is, all LEP and/or refugee students present plus all absent) on September 30, 2000. If unable to collect data on September 30, 2000, use the closest date possible.

In compliance with Governor Gilmore’s Executive Order 51 (1999) to conserve resources, the 2000-2001 LEP/Refugee Survey is no longer available in hard copy. It must be accessed electronically and completed using Excel 97 or a later version. The LEP/Refugee Survey can be downloaded from the Department of Education’s website at by selecting "Reports" at the top of the home page or "Data and Publications" at the bottom of the page and then selecting "LEP/Refugee Survey 2000-2001" from the "Collections" listing. The complete address is:

Detailed instructions for completing and submitting the report are enclosed.

Included in this year’s survey is a request for information on refugee students. It is important to note that LEP students do not automatically qualify for refugee status. The immigration papers provided by parents at the time of registration will indicate whether or not they are refugees. Specifically, the U.S. Immigration and Naturalization Service has issued to refugees an I-94 card that is stamped "Refugee" and contains an alien number. The criteria used to identify refugee students for the purposes of this survey are the same as those used by the U.S. Department of State to identify refugees. Refugee students and LEP students are identified in the attachment.

Each contact person for the LEP/Refugee Survey report should coordinate the collection of the data for the division and submit the data by e-mail ( by October 27, 2000.

If you have any questions related to the LEP/Refugee survey, please contact Terry Franson, ESL specialist, at the e-mail address listed above or at 804-786-4640.