COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120



 
 
 
 

SUPTS. MEMO NO. 60
October 27, 2000
ADMINISTRATIVE
 
 
TO: Division Superintendents
FROM: Jo Lynne DeMary
Superintendent of Public Instruction
SUBJECT: Report of Children With Disabilities Receiving Special Education on December 1, 2000

Under the provisions of Part B of the Individuals With Disabilities Education Act (IDEA), as amended, local education agencies are required to make an unduplicated count of students with disabilities receiving special education on December 1 or the closest school day prior to December 1.

Because these data form the basis for state funding and federal reporting, information submitted is subject to audit by the United States Department of Education, the Virginia Department of Education, and the Auditor of Public Accounts. Therefore, documentation of age and disability for students reported must be maintained at the local level.

All school divisions are required to submit the student data by diskette for the December 1, 2000 report. The K6 Special Education Student Information System can be used to put the data into the required reporting format. School divisions that produce the data from their own student information system should use the K6 system to check the accuracy of the information submitted. Submission of the diskette with the certification statement (page 3 of this memo) to the Department of Education constitutes certification that all data are accurate.

Individual student records received by the department are processed by using student identification numbers. While the student identification numbering systems are left to local discretion, the Department of Education requires that when two or more school divisions report the same student they must agree to use a common identification number. All other required data elements also must be identical. Inaccurate reporting of student data may result in loss of funding or overpayments to localities.

Data submitted to the Department of Education must reflect the status of students with disabilities as of December 1, 2000. A properly developed individualized education program (IEP), a services plan for students unilaterally placed by parents in private school but receiving some special education or an individualized family service plan (IFSP) must be on file for each disabled student reported to the Virginia Department of Education.

The diskette and certification statement should be mailed to Mr. Paul J. Raskopf, Office of Special Education and Student Services, Department of Education, P.O. Box 2120, Richmond, VA 23218-2120 and should be received by the Department no later than Thursday, December 7, 2000. Should you have any questions or need assistance, please contact Mr. Raskopf (mailto:praskopf@mail.vak12ed.edu)at (804)225-2080.

Please sign and return with diskette to:

Mr. Paul J. Raskopf
Department of Education
Office of Special Education and Student Services
P.O. Box 2120
Richmond, VA 23218-2120
 
 


CERTIFICATION STATEMENT

I certify that the information in the individual student data files contained in the attached diskette accurately reflects the December 1, 2000, status of students with disabilities receiving services in accordance with a properly developed individualized education program (IEP), a services plan (for students unilaterally placed by parents in private school but receiving some special education) or an individualized family service plan (IFSP).

School

Division:  ____________________________    Division Code:  _______
 

Superintendent's Signature: _________________________________

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