COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO. NO. 68
March 31, 2000

INFORMATIONAL

TO: Division Superintendents
FROM: JoLynne DeMary
Acting Superintendent of Public Instruction
SUBJECT: 1999-2000 Annual School Report - Statistical Section


 The statistical section of the Annual School Report for the 1999-2000 school year 
has been revised to include truancy data mandated by the 1999 General Assembly and 
the summer 2000 average daily attendance data. Changes in the statistical section of 
the Annual School Report are the following:

(1) Division Level Summary Report of Truancy Counts. The number of students with 
whom a conference was scheduled after the student had accumulated six absences will 
be requested (see Info. Supts. Memo No. 185 dated October 8, 1999).  The count is 
requested by grade and by general and special education breakdowns at the division 
level.

(2) Division Level Report of Summer School Average Daily Attendance. The aggregate 
days attendance (days present) and the average daily attendance (ADA) will be 
requested for the summer term, 2000, at the division level. The counts were collected
in previous years as separate data, however beginning with the 1999-2000 school year,
the counts will be included as part of the Statistical section of the Annual School 
Report.

(3) Ungraded Students Reported for the Promotions/Retentions (End-of-Year Membership)
Data. Beginning with the September 30 fall membership reporting for the 1999-2000 
school year, school divisions were requested to report students with disabilities 
and students in alternative education programs by grade level if possible (see Admin.
Supts. Memo No. 77 dated September 3, 1999). Students reported by grade level on the 
fall membership report should also be reported by the same grade level for the 
promotions/retentions (end-of-year membership) data. 

Sample copies of the Report of Truancy Counts and Report of Summer School Average 
Daily Attendance, Summer 2000 workbook pages are included.  

The 1999-2000 Annual School Report - Statistical Section is due on September 15, 
2000.  Earlier submissions are encouraged.

The data for the statistical section of the Annual School Report should be submitted 
to the Office of Management Information Systems either in the Excel spreadsheet or 
ASCII flat file format. Final spreadsheets, file layouts, detailed instructions and 
a list of edit procedures will be sent to division superintendents and posted on the 
Department of Education's Website in May 2000.

Questions relating to the Annual School Report - Statistical Section should be 
directed to Janet Christopher or Mona Mallory at (804) 225-2099.

JLD/dmb

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