COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO. NO. 78
April 14, 2000

INFORMATIONAL

TO: Division Superintendents
FROM: JoLynne DeMary
Acting Superintendent of Public Instruction
SUBJECT: Department of Education and The Virginia Association for Pupil Transportation (VAPT) Pupil Transportation Conference June 18-21, 2000


 The 2000 Virginia Pupil Transportation Conference, sponsored by the Department of 
Education and VAPT, will be held at the Ramada Plaza Resort Oceanfront, June 18-21, 
2000.  

The tentative conference program is included as Attachment A.  On Sunday, June 18, 
registration is scheduled from 2 p.m. - 5 p.m. An exhibits review and display will 
be held from 6:30 p.m. - 8:30 p.m. and will include a reception.

Monday's schedule includes registration and exhibits from 7 a.m. - 8:30 a.m. and 
from 4 p.m.-6 p.m., followed at 6 p.m. by a bar-b-que cookout. On Tuesday, June 20, 
registration and exhibit areas will be open from 7 a.m. - 8:30 a.m. Special 
entertainment will be provided on the evening of June 20 following a banquet.

Displays of complete vehicles are scheduled for Sunday, Monday, and Tuesday.  The 
first general session of the conference will begin at 10 a.m. on Tuesday, June 20. 
 The conference will adjourn by noon on Wednesday, June 21.  Information requested 
on the attached Pre-Registration Form (Attachment B) is needed by the Pupil 
Transportation Service to plan for registration and other conference activities.  
For those registering prior to June 1, a $10 registration fee will be charged to 
help defray the costs of the conference.  After June 1, the registration fee will 
be $15 per person.  Also, there will be a charge of $25 per person for the banquet 
scheduled on Tuesday.

CHECKS FOR THE BANQUET AND REGISTRATION MUST BE MADE PAYABLE TO THE DEPARTMENT OF 
EDUCATION AND, IF POSSIBLE, SUBMITTED TO THE PUPIL TRANSPORTATION SERVICE WITH YOUR 
CONFERENCE PRE-REGISTRATION FORM. Banquet reservations must be finalized with the 
hotel by the Department of Education no later than Thursday, June 1.  Payment or 
confirmation of reservations is required prior to that date.

Pre-conference seminars for supervisors and mechanics are scheduled for 9:30 a.m. 
Monday, June 19.  Please use Attachment C for seminar registration.

SPECIAL ENTERTAINMENT - ATTACHMENT D: To assist sponsors in planning for the special
events, please fill out and return Attachment D no later than June 1, 2000.  
ADMITTANCE TO SPECIAL EVENTS WILL BE BY NAME TAGS ONLY.   Everyone attending special 
events must register, pay the registration fee, and receive a name tag.  This 
includes spectators at the Road-E-O who plan to participate in other events.

Room reservations at the Ramada Plaza Resort should be made as early as possible by 
calling (757) 428-7025.  ROOM RESERVATIONS RECEIVED BY THE HOTEL WILL BE HONORED ON 
A SPACE AVAILABLE BASIS. THE NUMBER OF RESERVATIONS IS LIMITED.

A special invitation is extended to division superintendents and other school 
officials who are involved in purchasing pupil transportation equipment, and anyone 
interested in learning more about changes in federal and state programs affecting 
pupil transportation.  Questions should be directed to Dr. Barbara V. Goodman, 
director, Pupil Transportation, or any staff person at (804) 225-2037.

JLD/aam 

Attachments