2000-2001 Fall Membership Report

COMMONWEALTH OF VIRGINIA
DEPARTMENT OF EDUCATION
P. O. BOX 2120
RICHMOND, VIRGINIA 23218-2120

SUPTS. MEMO NO. 146
August 4, 2000

INFORMATIONAL

TO:	Division Superintendents
FROM:	Jo Lynne DeMary Superintendent of Public Instruction
SUBJECT:	2000-2001 Fall Membership Report

The following information is provided to notify you of changes in reporting fall membership that are needed to bring Virginia into conformance with federal reporting guidelines. The 2000 Fall Membership Report has been revised to include the student membership count by gender and reporting students with disabilities and students in alternative education programs by grade level. Changes in the Fall Membership Report for the 2000-2001 school year include the following:

School level September 30 membership counts. The membership count as of September 30 should be reported by school, by grade, by ethnicity, and by gender.
Reporting students with disabilities and students in alternative education programs by grade. Students who were in self-contained special education and alternative education classes were reported as ungraded students in previous fall membership reporting. These students must be reported by grade level beginning in the 2000-2001 school year. Local school divisions may use their own procedures for assigning grade levels to students. Local procedures should be based on students’ age and their progression from grade to grade, similar to the local procedures used for students without disabilities. The grade assignment for all students must be within the range of the lowest and highest grades taught in the school.

A sample copy of the workbook page for the September 30 membership counts is included.

The data for the fall membership report should be submitted to the Office of Management Information Systems either in the Excel spreadsheet or ASCII flat file format. The format for the ASCII

flat file layout has been revised. A copy of the file layout is attached. A superintendent's memo with the final spreadsheets, file layouts, detailed instructions, and a list of edit procedures will be sent to division superintendents and posted on the Department of Education’s website in September 2000. The 2000 Fall Membership Report is due to the Department of Education on or before October 16, 2000.

Questions relating to the Fall Membership Report should be directed to Janet Christopher or Mona Mallory at (804) 225-2099.

JLD/JCC/dmb

Attachments:

/administrators/superintendents_memos/2000/inf146a.pdf

/administrators/superintendents_memos/2000/inf146b.pdf